Procurement Specialist

Procurement Specialist

Location:
Dundee, Scotland (hybrid working, 3 days in office)

Salary: £35k

About Ace Aquatec:

Ace Aquatec is an award-winning aquaculture technology company developing innovative, welfare-first solutions for the global aquaculture industry.

Our technologies include in-water electric stunning systems, marine mammal protection solutions, biomass estimation technology and sea lice removal systems. Our aim is to accelerate the adoption of responsible marine practices, helping our customers operate more efficiently, ethically and sustainably.

About the role:

We’re looking for an organised, commercially-minded and proactive Procurement Specialist to join our team in Dundee.

Reporting to our Purchasing Manager, you’ll play an important role in ensuring Ace Aquatec has the goods, materials and services we need, when we need them, while achieving the right balance of cost, quality and reliability.

You’ll manage a broad range of procurement activities, from sourcing and supplier selection through to negotiation, purchase order management, delivery and supplier performance. You’ll also work closely with colleagues across the business to identify opportunities for cost savings, improve our procurement processes and support the continued development of a resilient and efficient supply chain.

What you'll be doing:

As our Procurement Specialist, your responsibilities will include:

Supplier Relationships & Management

• Set up supplier credit accounts, ensuring appropriate and accurate supply agreements are in place, maintained and regularly reviewed.
• Negotiate contracts, pricing and commercial terms with suppliers to secure best value for the business.
• Support appropriate supplier due diligence and ensure relevant procurement requirements are met.
• Build and maintain strong, long-term relationships with key suppliers to support collaboration, reliability and continuity of supply.
• Conduct market research to understand pricing trends, product availability and supplier offerings.
• Source products and identify and assess new suppliers in a timely manner, demonstrating best value while considering quality, service and lead times.

Purchase Order Management

• Request and gather quotations from suppliers based on business requirements and specifications, comparing options to support informed purchasing decisions.
• Create and place accurate purchase orders, verifying pricing, quantities, specifications and delivery timelines before submission.
• Review supplier order confirmations and track orders through to delivery and invoicing.
• Make purchasing recommendations based on business requirements, product availability and supply trends to help ensure the right goods are available at the right time.
• Communicate proactively with internal teams and external suppliers regarding delivery updates, delays and potential supply chain issues.
• Support the resolution of discrepancies or issues relating to orders, deliveries, invoices and inventory.
• Monitor stock requirements and highlight low-stock items requiring replenishment and approval.

Pricing, Cost Control & Efficiency

• Identify and pursue opportunities to reduce purchasing costs across our existing product range while maintaining appropriate quality and service standards.
• Evaluate alternative suppliers, products and sourcing options to identify opportunities for savings and improved supply resilience.
• Analyse procurement data to identify trends, cost-saving opportunities and areas for process improvement.
• Support the ongoing development of procurement practices that deliver value and efficiency as the business grows.

Documentation & Record Keeping

• Maintain accurate and up-to-date records of purchase orders, supplier agreements, quotations, delivery information and other procurement documentation.
• Ensure procurement documentation is appropriately filed and easily accessible within company systems.
• Produce regular procurement information and reports covering areas such as order status, supplier performance and spend analysis to support decision-making.
• Maintain and update MRP planning information to provide the wider team with visibility of estimated delivery schedules.
• Ensure all relevant…