Logistics Coordinator

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you.

Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #Energized By Growth .DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, Clear View, Tokheim, Pro Gauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies.

Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

Position Summary:

The Logistics Coordinator is responsible for coordinating customer shipments and preparing the required import & export documentation, ensuring accuracy, timely processing and compliance with relevant import/export requirements and internal procedures.

The role involves close coordination with customers, freight forwarders and customs brokers, as weel as supporting compliance and audit activities through accurate documentation and effective operational controls.

Main duties and responsibilities :

Shipment Coordination Arrange and coordinate import and export shipments on behalf of customers.

Liaise with freight forwarders to arrange the dispatch of goods and provide the required shipping documentation.

Consolidate customer orders where appropriate to support efficient combined shipping.

Coordinate with relevant parties to ensure shipments are processed effectively and required documentation is available.

Import & Export Documentation Prepare, review and issue relevant import and export documentation, including:
Commercial Invoices;
Packing Lists;
Export Declarations;
Certificates of Origin;
Air Waybills;
Bills of Lading Prepare and issue relevant documentation required under Letters of Credit.

Review documentation for accuracy and completeness before it is issued or submitted.

Ensure import and export documentation is prepared in accordance with applicable requirements and internal procedures.

Customs Coordination & Compliance Maintain regular contact and coordination with customs brokers in relation to import and export shipments.

Provide the documentation and information required to support customs processes.

Support compliance with applicable import and export regulations through accurate documentation, operational support and adherence to internal control procedures.

Review relevant documentation to identify and address inaccuracies or discrepancies that could affect customs or shipment processing.

Audit Support & Internal Controls Support internal and external audits relating to import/export activities.

Verify the accuracy and completeness of relevant shipping and customs documentation as part of audit and compliance activities.

Support the review…