Proposals Coordinator

Proposals Coordinator
- Dundee

Responsibilities

• Prepare and issue quotations in response to client enquiries, ensuring accuracy, competitiveness, and alignment with company pricing policies.
• Review technical specifications, drawings, and commercial requirements to ensure all bid elements are understood and addressed.
• Coordinate with internal departments (Sales, Engineering, Procurement, Finance, etc.) to gather necessary information for accurate quote generation.
• Track and manage the quotation pipeline, ensuring all client requests are logged, followed up, and closed out in a timely manner
• Liaise with customers to clarify requirements, respond to follow-up questions, and provide updates on quotation status.
• Ensure compliance with internal procedures for bid preparation, pricing approvals, and document control.
• Maintain records of quotations, pricing history, and client communications for audit and reference purposes.
• Monitor quotation deadlines and prioritise workload to meet customer expectations and sales targets
• Support sales and account management teams by providing accurate, timely, and professional documentation.
• Contribute to continuous improvement by identifying inefficiencies in the quotation process and suggesting or implementing solutions.

Requirements

• Have a technical understanding of mechanical engineering principles.
• Ability to interpret engineering drawings and technical specifications
• Have experience of preparing technical and commercial quotations.
• Demonstrate great attention to detail and the ability to prioritise in a fast-paced environment.
• Have excellent written and verbal communication skills and the ability to source and provide information in a variety of formats.
• Good knowledge of MS Office, and comfortable with web-based portals
• Formal college or university qualifications are preferred, but relevant experience is considered potentially acceptable.

Salary- DOE

Permanent and Full-time

39 hours per week