Information Governance Assistant

Job Overview

The Information Governance and Security Team are looking to recruit a self‑motivated team member with excellent interpersonal skills and an organised approach to take on the exciting role of Information Governance Assistant. You will be a key member of a diverse and skilled information governance team.

This post will be predominately within the Corporate Records Management area; however, any tasks within the description will be expected when required.

• Assist the team with day‑to‑day duties managing the administrative functions of the Information Governance and Security Department.
• Assist with minute taking for IG&S Operational and Steering Group and other meetings as necessary.
• Support the population and regular review of the Board’s Information Asset Register to ensure it is complete and up to date, and provide standard set reports to senior managers.
• Assist with the completion of statistical information for reports for presentation to IG&S Operational and Steering Group.
• Act as the first point of contact for telephone and email queries from the general public, patients and staff, logging all enquiries and requests for support via Service Desk or a similar system.
• Maintain diaries and office information systems to ensure smooth running of the department.
• Provide training and work as a team player with excellent communication, negotiation and organisational skills, drawing on experience gathered in a similar role.

Full training will be provided.

For informal enquiries, please contact Margaret Guthrie, Head of Information Governance & Security via email margaret.guthrie2t.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service.

As part of the pre‑employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre‑settled status. To find out more about these routes of permission, please refer to the  website.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licensed Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’.

Further information on these criteria can be found.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team.

For more details on these changes please visit:
Changes to our services - Disclosure Scotland.

We offer flexible working and family‑friendly policies and fully support disabled candidates, and candidates with long‑term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.