Accounts Payable Assistant

Role Overview

We are seeking an experienced Accounts Payable Assistant to join a successful and growing organisation.

The successful candidate will be responsible for the accurate and timely processing of supplier invoices, ensuring invoices are correctly matched, approved and processed in line with company procedures and financial controls.

Key Responsibilities

• Review, validate and process supplier invoices using the company's finance/procurement systems.
• Complete 3-way matching between invoices, purchase orders and goods received.
• Investigate and resolve invoice discrepancies, including pricing, quantities and tax/VAT queries.
• Liaise with suppliers, procurement teams and internal departments to resolve queries.
• Ensure invoices are accurately coded to the correct cost centres and accounts.
• Maintain accurate financial records and documentation for audit purposes.
• Monitor invoice approval processes and follow up on outstanding approvals.
• Ensure payments are processed in line with agreed payment terms and company policies.
• Support month-end processes, including accruals, reporting and reconciliations.
• Identify opportunities to improve accounts payable processes and efficiency.

Key Skills & Competencies

• Strong attention to detail and a high level of accuracy.
• Good understanding of accounts payable and procurement processes.
• Experience using finance, accounting or ERP systems.
• Strong communication and problem-solving skills.
• Ability to manage a high volume of invoices and transactions.
• Good understanding of VAT and relevant tax requirements.
• Excellent organisation and time-management skills.
• Ability to work effectively both independently and as part of a team.

Qualifications & Experience

• Previous experience in accounts payable, finance or procurement is preferred.
• Basic accounting knowledge; AAT or equivalent qualification would be advantageous.
• Experience processing invoices using accounting, finance or ERP systems.
• Experience working in a busy finance environment would be beneficial.