Senior Administrator

GEDA is a well-established civil engineering and construction company with offices in Dungannon (Tyrone, NI) and Kegworth (East Midlands, England). We deliver a wide range of quality work across the UK and Ireland, covering civil engineering, water and wastewater infrastructure and non-infrastructure schemes, as well as commercial, education, and residential construction.

We focus on engaging with local communities, minimising our environmental footprint and put a strong emphasis on health, safety and well-being in delivering our projects for clients.

This is an excellent opportunity for like-minded people to join our vibrant team.

This role sits within our Business Development team and provides essential administrative and coordination support to the tendering process. As Senior Administrator, you will be responsible for the organisation, administration and production of bid documentation, supporting the team throughout the full tender lifecycle from opportunity identification and PQQs through to ITTs and final submissions.

• Coordinate the administrative elements of the end-to-end bid process (PQQ and tender submissions), from receipt of client documentation through to final submission
• Register tender opportunities on client portals and set up internal tender folders
• Manage portal administration, including clarifications, uploads and submissions
• Monitor deadlines and ensure submissions are complete, accurate and issued on time

• Collate information and supporting documents from across the business, including commercial, SHEQ and delivery teams
• Arrange and attend bid kick-off and review meetings, issuing notes and actions as required
• Manage document control, versioning and internal approvals

• Ensure all documents comply with company branding, formatting and quality standards
• Proofread and check documents for accuracy, grammar, consistency and presentation
• Maintain master documents, templates and filing systems, ensuring appropriate backups

• Maintain and update the bid library, including standard responses, CVs, case studies and supporting information
• Record tender outcomes, feedback and lessons learned
• Support the ongoing improvement of standard templates and administrative processes
• Assist with the preparation of award and competition submissions as required

• Competitive Salary with Performance-based Bonuses.
• Private Medical Insurance, Life Assurance & Employee Assistance Programmes.
• Additional Holidays and Service Awards.
• Hybrid Working.
• Part-Time | Full-Time (Hours)
• Marriage Leave.
• Enhanced Family Friendly Benefits.
• Opportunities for career growth, training and support for professional development & membership.
• Social and Team Building Events

• Minimum of 3+ years’ experience in an administrative role
• Experience working in a deadline-driven office environment
• Strong written English with excellent attention to detail
• Highly organised with strong document management and coordination skills
• Proficient in Microsoft Word, PowerPoint and Excel

• Experience with in the construction, civil engineering or built environment sector
• Experience using Canva
• Good visual awareness and understanding of document presentation