Facilities Administrator

VANRATH are assisting with the recruitment of a Maintenance & Facilities Coordinator for a leading Global Manufacturing organisation.

This proves to be a fantastic opportunity for someone who wants to progress their career and widen their knowledge in a Global organisation that places immense value on their staff.

Monday - Friday - Permanent role - Office is based in Dungannon.

Negotiable Base Salary + Fantastic Benefits Package - Yearly Salary Reviews - Discretionary Bonuses & Progression

Coordinate and support planned and reactive maintenance, along with wider Facilities services, using company management systems and professional expertise to ensure efficient service delivery.

• Act as the single point of contact for daily Facilities/Maintenance requests, managing work orders in the CMMS (E-Maint) from logging through to close-out.
• Support the Maintenance Supervisor in daily technician scheduling, covering planned, reactive, and corrective works.
• Drive process improvements, reducing cycle time from request initiation to completion.
• Maintain and enhance CMMS effectiveness to support best practice and ensure legal, health & safety, and environmental compliance.
• Manage purchase requisitions, receipting, and spend tracking with the Facilities/Maintenance team.
• Oversee quotation tracking and status reporting.
• Coordinate contractor visits and administer the Permit-to-Work system.
• Maintain service provider records (insurance, H&S documentation, T&Cs, key contacts).
• Track maintenance performance metrics and provide timely reports to the Facilities Manager.
• Maintain at least one week of planned and ready-to-execute backlog work.

• Minimum 2 years' experience in Facilities services/administration in a similar environment.
• Strong financial and process administration skills (technical/minor projects).
• Experience with work order management and financial systems.
• Self-motivated, proactive, and customer-focused.
• Strong communication, interpersonal, and organisational skills.
• High integrity and ability to work independently or within a team.
• Results-driven with strong perseverance.
• Asset lifecycle management experience advantageous.

For further information on this job, or any other administrative role in Belfast or Northern Ireland, apply via the link or contact Jack Groves for a confidential chat today.