Senior Clerical Officer - Education Welfare Service

Senior Clerical Officer - Education Welfare Service (Job Reference: )Primary Location :
Tyrone-Dungannon-PBSP Tamnamore EOTASContract Type :
Permanent Duration of Contract/Contract End Date : N/AStatus :
Full-Time Hours per Week : 36 hours per week Working Pattern :
Monday - Friday Grade/Scale :
Senior Clerical Officer | NJC pt 11 - 14 |£28,142 - £29,540 per annum

Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : N/AAdditional Information: N/AJOB DESCRIPTION RESPONSIBLE TO:
Executive Officer

JOB PURPOSE:

To provide efficient and effective administrative, clerical and/or secretarial support to functional and operational staff.

The post holder should be capable of working as part of a team, should display commitment, initiative and an ability to handle confidential material. The post holder should be flexible in approach and should be capable of producing high quality administrative support within agreed deadlines.

FUNCTIONAL LINKS WITH:

Other services within the Education Authority Other users of the service

Other agencies as appropriate

The post holder will have to maintain a range of contacts within well-defined terms of reference.

MAIN

DUTIES AND RESPONSIBILITIES:

To provide administrative support in relation to all aspects of the work of the section using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.

To supervise clerical officers within the section in the absence of the executive officer ensuring that work is produced to the agreed standards.

To provide advice and assistance to Education Authority officers, customers, the public and other professionals in respect of agreed aspects of the service and as directed by the executive officer or senior executive officer.

To support the executive officer in undertaking qualitative and quantitative research and investigations as required by senior officers with the education department.

To assist in the collation of factual data and statistical information from various sources in order to support the work of identified senior Education Authority officers within the service.

To prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the executive officer.

To assist in the preparation of materials for courses as appropriate.

To process claims and invoices for payment in accordance with agreed Education Authority procedures.

To use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the executive officer and senior executive officer.

To disseminate information as appropriate both within the service, other sections within the education department and the Education Authority.

To deal with written and verbal communications, including telephone enquiries received within the service.

To order and monitor supplies of stationery and office requisitions for all staff within the section.

To organise meetings on behalf of senior Education Authority officers and to assist in the administrative support associated with arranging courses and conferences.

To be responsible for maintaining efficient recording and filing systems within the service as directed by the executive officer.

To undertake other duties appropriate to the grade as may from time-to-time be required by the head of section.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to  accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post, .PERSON SPECIFICATION NOTES TO JOB APPLICANTS
1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you…