Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Responsibilities

• Completion of administration tasks within a timely and accurate manner
• Reading cable maps and adding to Openreach Map (training provided)
• Assist in the production of reports as required by management and wider functions
• Work with internal and external stakeholders to ensure delivery on time, and to standards for safety and compliance
• Responding to queries and requests from across the business to support delivery
• Quality checking TRR maps
• Arc submitting daily whereabouts to the client, including extracting all whereabouts and populating onto excel
• Submit weekly whereabouts, including details of where future works will be and uploading information onto Openreach (OR) portal
• Creation of Network Adjustments using both Arc and the OR portal to create A55 packs
• NOI (notice of Intent) creation to advise OR of the future use of their structure, including extracting information from design maps
• Identifying missing inventory from the OR portal and raising cases with OR to resolve
• Gather data on D-poles, identifying which are able to be worked on and which need to be replaced by OR before completing works
• Create SPO (self-provide order) evidence for submission to evidence work completed is to OR standard
• Liaise with design to ensure that all design changes are recorded and uploaded to OR portal
• Reporting of network damages to Openreach

Ideally you will come from an administrative background, you’ll be excellent with Excel and work well under minimal supervision within a team.

Experience in an administrative role.

Able to communicate effectively both internally and externally.

IT literate with good knowledge of all MS Office packages.

Able to demonstrate the ability to work in a professional environment with high expectations.

Telecoms and/or GIS experience is desirable but not essential.

At Viberoptix, we recognise the positive value of diversity, promote equality and challenge unfair discrimination. We are an equal opportunities employer and always aim to recruit the person who is most suited to the job, welcoming people of all backgrounds. We particularly encourage applications from women, under-represented genders, individuals with disabilities, and under-represented ethnicities. We’re happy to discuss flexible working – there is no obligation to raise this at the application stage, but if you wish to do so, you are welcome to.