Accounts Payable Assistant

Role

Title:

Accounts Payable Assistant Reporting To:
Finance Director

Role Overview Responsible for the accurate and timely processing of supplier invoices related to procurement activities. This role ensures that invoices are matched to purchase orders, approved appropriately, and processed in compliance with company policies and financial controls.

Key Responsibilities:

Review, validate, and process supplier invoices in the accounting/procurement system Perform 3-way matching (invoice, purchase order, goods receipt) Resolve discrepancies between invoices and purchase orders (pricing, quantities, tax issues) Liaise with procurement teams, suppliers, and internal stakeholders to resolve queries Ensure proper coding of invoices to correct cost centres and accounts Maintain accurate records and documentation for audit purposes Monitor invoice approval workflows and follow up on pending approvals Ensure compliance with company policies, tax regulations, and payment terms Support month-end closing activities (accruals, reporting, reconciliations)

Person Specification:

Experience in accounts payable, finance, or procurement operations Basic accounting knowledge (AAT or equivalent is often preferred)

Experience with invoice processing systems or ERP platforms

Skills:

accounts payable Invoicing supplier invoices Benefits: free car parking company pension Paid Holidays