Finance Assistant - Purchase Ledger & Treasury

Job details Job role

• Administration, HR, data and finance

Visas cannot be sponsored

Part time, full time

Permanent

£27,564.00 - £29,850.00 Annually (FTE)
AS 9-14 £ 27,564-£29,850 dependent on experience

Finance Assistant
- Purchase Ledger & Treasury

Advantage Schools are seeking an enthusiastic and experienced Finance Assistant to join our dedicated Finance Team at our Trust Central Office located at The Vale Academy, Dunstable. You will play a key role in managing the day-to-day treasury and purchase ledger operations within the Trust's central finance function. This will include supporting effective cash flow management, completing bank reconciliations, processing supplier invoices and payments, maintaining accurate financial records, and resolving related queries.

You will ensure that all transactions are processed accurately and promptly, in accordance with the Trust's financial controls, internal policies, and regulatory requirements. The successful candidate will demonstrate strong communication and organisational skills, excellent attention to detail, and a sound understanding of accounting principles, particularly in relation to treasury, accounts payable, and purchase ledger processes.

• Review, match, and process supplier invoices against purchase orders and delivery notes to the appropriate cost centres and account codes.
• Verify the accuracy of invoice details and resolve any discrepancies with suppliers or internal teams.
• Maintain an up-to-date purchase order log and ensure all purchase orders are accurately reflected in the accounting system.

• Assist in the preparation and execution of weekly payment runs to suppliers.
• Ensure payments are made in accordance with agreed terms and accurately reflect outstanding liabilities.
• Prepare payment lists and reconcile supplier accounts to ensure no outstanding payments or over payments occur.

• Reconcile supplier statements to the Trust's records on a monthly basis.
• Investigate and resolve any discrepancies, ensuring that all discrepancies are addressed promptly.
• Maintain and monitor the accounts payable ledger, ensuring all transactions are accurate and up to date.

• Ensure all financial data is entered into the accounting system accurately and timely.
• Maintain electronic and paper records of invoices, payments, and supporting documentation in an organized manner.
• Assist with the preparation of financial reports and internal audits as needed.

• Build and maintain strong relationships with suppliers, addressing inquiries related to payments, invoices, and discrepancies.
• Communicate with internal departments, such as procurement and finance, to ensure timely and accurate processing of invoices and payments.
• Collaborate with team members and management to improve processes and address any purchase ledger-related issues.
• Work closely with team members to create and implement a trust wide procurement strategy.

• Ensure all activities are carried out in compliance with internal controls, Trust policies, and financial regulations.
• Assist with VAT reporting and ensure proper documentation is maintained for tax purposes.
• Assist in maintaining accurate records for audit purposes and provide necessary support to auditors as required.

• Support the purchase ledger team in various administrative tasks.
• Assist with month-end closing procedures, ensuring all relevant invoices and payments are processed.
• Provide backup support to other finance functions as needed, including accounts receivable or payroll.

• Raise sales invoices as requested by finance managers.
• Follow up on overdue sales invoices to ensure timely payment.
• Reconcile income and expenditure related to school trips.
• Reconcile charity funds, ensuring timely distribution to designated charities.
• Raise purchase orders (POs) as required.
• Undertake ad-hoc tasks as directed by finance managers.