Real Estate Administrative Assistant

The Aaron Thomas Home Team is a highly productive, growth-minded real estate team serving the Pacific Northwest. We pride ourselves on creating exceptional client experiences, strong systems, and a culture rooted in professionalism, service, and continuous improvement.

We are at an exciting growth stage and are looking for the right person
, not just a resume. This role is ideal for someone who loves organization, takes ownership, and wants to grow with a team long-term.

We are hiring an Administrative Assistant to support our agents and leadership by owning the listing process and key administrative functions.

This position may start part-time
, with a clear path to full-time as the right candidate demonstrates ownership, capability, and alignment with our culture.

You will play a critical role in helping us refine our processes, increase efficiency, and scale to the next level
.

Responsibilities Administrative & Operations Support

• Maintain organized digital files and compliance checklists
• Manage calendars, deadlines, and follow-ups for agents and leadership
• Support transaction coordination tasks as needed
• Assist with CRM updates, database management, and internal tracking
• Help document, improve, and streamline systems and processes

Listing Management & Transaction Support

• Manage listings from signed agreement through active status and under contract
• Prepare listing paperwork, disclosures, and MLS input with accuracy and attention to detail
• Coordinate photography, staging, vendors, showings, open houses, and key listing timelines
• Ensure listings are launched on time and maintained correctly across all platforms
• Provide agents and sellers with consistent communication and updates

Team & Culture Support

• Act as a reliable point of contact for internal and external communication
• Uphold a high standard of professionalism and client care
• Contribute ideas to improve efficiency, organization, and team workflow

Qualifications

The Ideal Candidate Is:

• Highly organized, proactive, and detail-oriented
• Comfortable taking ownership and seeing tasks through to completion
• Calm under pressure and able to manage multiple deadlines
• Growth-minded and excited to help build and improve systems
• A strong communicator who values teamwork and service

This Role Is A Great Fit For Someone Who:

• Currently works in another area of real estate (lending, title & escrow, etc.) and is looking for a new opportunity

Experience & Skills (Preferred)

• Experience in real estate operations, listings, transactions, or administrative support
• Familiarity with MLS, CRM systems, and basic real estate documentation
• Ability to learn new systems quickly
• Has knowledge of Microsoft Office and customer relationship management software
• Excellent written and verbal communication skills
• Weekend and evening availability
• Must have high school diploma or GED

Compensation

$20 - $23 hourly

About Aaron Thomas Home Team

We Are Relentless and Resourceful
—we're in love with delivering an experience that leaves the client feeling comfortable, confident, and most importantly,
happy
. We love what we do and have fun doing it.

Of course, great people don't work alone. It takes a team of people, each working to their strengths, to create the best experience for clients. With over 20+ years of experience and more than 1,200 homes sold, we think we've got something good going and would love for you to join us!

Check out our team Culture Code and see if you're a match:

#J-18808-Ljbffr