HR Coordinator

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* Provides administrative support to the Human Resources Leadership team, following up on meetings, deadlines for projects, capturing notes, and other similar activities.
* Arranges meetings and creates invites as requested by the HR Leadership team.
* In partnership with the Chief HR Officer and Director of HR, develops and monitors strategic initiatives for the HR team, ensuring alignment with organizational initiatives.
* Leads the administrative components of the organization’s engagement surveys, including the Gallup Engagement and Pulse survey and other community bank regional surveys.
* Leads the HR Engagement Committee and manages the annual calendar of events, actively involving the other committee members.
* Coordinates and acts as a project manager for various HR related projects and initiatives.
* Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
* Responsible for preparing monthly departmental P-Card reconciliations.
* Responsible for managing the employee business card and name tag order process.
* Upon request, will organize, prepare, and set up various meetings for the HR team.
* Bridge gaps in team dynamics, processes, and systems to avoid project/program pitfalls.
* Provide visibility to the impact of our current efforts, the status of the current project, and upcoming implementations.
* Promote a culture consistent with First United’s mission, vision, guiding principles, and values, enhancing employee engagement and development.
* Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data as needed.
* Monitors tasks delegated by the HR Leadership team to employees, to ensure that completed work is achieved to agreed deadlines.
* Manages incoming calls and visitors.
* Responds and resolves administrative inquiries and questions.
* Adherence to all First United Policies and Procedures.
* Dresses professionally.
* Recommends to leader possible methods to improve department.
* Completes all required compliance exams on a yearly basis
* Performs other duties as requested.
* High School Diploma or GED equivalent.
* Associate's degree preferred.
* Three (3) years of experience in an assistant position in support of senior management preferred.
* High-level experience in staff management preferred.
* Strong understanding of the internal organizational dynamics, and familiar with who does what within the organization.
* Excellent technical skills, including proficiency with Microsoft Office programs:
* Excel, Outlook, and PowerPoint proficiency
* Proven track record of successfully managing upwards.
* Excellent organization, writing, and interpersonal skills.
* Ability to prepare management and other reports as necessary to a high standard.
* Ability to pay close attention to detail to ensure that high-quality work leaves the department/organization.
* Ability to work under pressure to tight deadlines and coordinate the input of others in these circumstances.
* Ability to manage change.
* Ability to work effectively with a range of partners and stakeholders.
* Ability to work discreetly, maintaining confidentiality at all times.
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