Finance Administrator​/Senior Bookkeeper — Pinetown

Role Overview

A busy retail company requires a detail-oriented Finance Administrator to manage debtors, creditors, journals, stock costing, and profitability reporting. This role supports both the finance and operational functions, ensuring accurate financial records, effective cash-flow management, and reliable stock and cost-of-sales reporting.

Key Responsibilities

Debtors (Accounts Receivable)

• Maintain debtor accounts and customer ledgers
• Issue invoices, statements, and credit notes
• Accurately allocate customer payments
• Follow up on outstanding accounts and manage collections
• Resolve customer queries and account discrepancies
• Produce and review aged debtor reports

Creditors (Accounts Payable)

• Process supplier invoices and credit notes
• Match invoices to purchase orders and delivery notes
• Prepare payment runs in line with approval processes
• Reconcile supplier statements and resolve discrepancies
• Maintain accurate and up-to-date creditor records
• Liaise with suppliers regarding queries and payments

General Ledger & Journals

• Prepare and post monthly journals (accruals, prepayments, adjustments)
• Assist with month-end and year-end procedures
• Maintain balance sheet reconciliations and supporting schedules
• Ensure compliance with internal controls and financial procedures

Stock & Cost of Sales

• Maintain accurate stock records within the warehouse system
• Monitor stock movements, adjustments, and variances
• Assist with periodic stock counts and reconciliations
• Calculate and analyse cost of sales
• Support pricing reviews and margin management

Gross Profit & Reporting

• Prepare gross profit reports by product line, customer, or period
• Analyse trends and highlight variances
• Assist management with financial and operational reporting
• Provide ad hoc reports and analysis as required

Minimum Requirements

• Matric - ESSENTIAL
• Relevant qualification in Accounting, Finance, or Bookkeeping
• Proven experience in both debtors and creditors functions
• Experience on Pastel (advantageous)
• Experience in a stock-driven or warehouse environment
• Sound understanding of cost of sales and gross profit principles
• Proficiency in accounting systems and MS Excel
• High level of numerical accuracy and attention to detail

Key Competencies

• Strong organisational and administrative skills
• Excellent reconciliation ability
• Ability to meet deadlines and work under pressure
• Good communication and problem-solving skills
• High level of integrity, reliability, and accountability
• Ability to work independently as well as part of a team