Executive Pa ​/ Office & Accounts Administrator

MHI Risk Engineers is seeking a highly experienced, proactive and organised professional to support the Director and assist with the administration, financial control and day-to-day coordination of the business.

This is a senior support role for someone who can think independently, take ownership of tasks, supervise junior staff and ensure that important business actions are completed without constant follow-up.

• Executive PA support to the Director
• Diary, meeting and appointment management
• Follow-up of management actions and deadlines
• General office administration and business support
• Debtors and creditors management
• Client payment follow-ups and account administration
• Supplier account processing and reconciliations
• Bank, debtor and creditor reconciliations
• Sage Accounting administration
• Preparation of month-end financial information
• Debtors ageing, creditor and cash-flow reports
• Assisting with invoices and supporting documentation
• Preparing financial information for management and accountants
• Maintaining accurate filing and financial records
  
  Supplier and purchasing administration
• Supporting HR and general office processes
• Supervising and coordinating junior administrative staff
• Monitoring business processes and identifying areas requiring attention
• Ensuring tasks are completed accurately and on time

• Minimum 10 years’ relevant experience in executive administration, office management, bookkeeping, accounts or similar
• Strong practical experience using Sage Accounting
• Good understanding of debtors, creditors and reconciliations
• Experience preparing month-end financial and management reports
• Advanced Microsoft Excel, Word and Outlook skills
• Previous experience supporting a Director, business owner or senior manager
• Ability to supervise junior staff
• Strong written and verbal communication skills
• Excellent attention to detail
• High level of confidentiality and professionalism
• Must be based in Durban or able to commute reliably to Durban North

We are not looking for someone who waits to be told what to do.

You must be able to:

• Anticipate what needs attention
• Identify problems before they escape
• Prioritise work independently
• Follow up people and outstanding tasks
• Take ownership from start to completion
• Work calmly under pressure
• Provide solutions and recommendations to management

We want someone comfortable saying:

"I identified the issue, investigated it, and this is what I recommend we do."

Experience in an engineering, consulting, accounting, professional services or owner-managed business will be advantageous.

Location: Durban North

Position: Full-time

Salary: Market-related and negotiable depending on experience