Creditors Clerk

To ensure the accurate, timely reconciliation and processing of supplier accounts, invoices, and payments while maintaining compliance with financial procedures and quality management system requirements.

• Perform monthly reconciliations of supplier statements to general ledger accounts
• Identify, investigate, and resolve account discrepancies
• Maintain reconciliation files in an auditable format
• Capture supplier invoices, debit notes, and credit notes on Syspro
• Ensure correct VAT treatment and GL allocations
• Monitor deadlines to support accurate and timely month-end close
• Maintain document integrity in line with ISO 9001 standards

• Prepare and process EFT payments weekly/monthly
• Verify supplier banking details prior to payment release
• Ensure payments are supported by valid documentation (invoices, PODs, approvals)

• Resolve supplier queries relating to payments and missing documentation
• Follow up on outstanding PODs and statements
• Maintain professional communication with suppliers

• Compile creditor reports and payment schedules for the Financial Manager
• Conduct monthly transport cost analysis and reconciliations
• Identify and report anomalies in supplier accounts or transport charges

• Maintain structured filing systems for financial records
• Ensure compliance with ISO 9001:2015, internal controls, and finance policies
• Assist during internal and external audits

• Perform other finance-related duties as required
• Provide administrative support to finance and warehouse teams when needed