SA; Admin Executive; DUR

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you're fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career.

Are you a highly organised, proactive and service-oriented administrator who enjoys keeping operations running smoothly? Do you take pride in creating a professional office experience, building strong supplier relationships, coordinating travel and events, and supporting teams with reliable follow-through? PIL South Africa is looking for an Administrative Executive to provide coordinated administrative, procurement, travel, facilities and event support. The role is based in Durban, South Africa and will support day-to-day workplace operations across PIL offices in South Africa.

This is a hands-on role for someone who enjoys variety, takes ownership, and can manage multiple priorities while representing PIL with professionalism, warmth and attention to detail.

As Administrative Executive, you will play a key role in supporting the day-to-day effectiveness of PIL South Africa. You will help ensure that our offices are well-run, our workplace services are responsive, our suppliers are managed effectively, and employees and visitors experience a professional and welcoming PIL environment. You will work closely with the HR Manager, management team, employees, service providers and external stakeholders to support procurement activities, office administration, travel arrangements, event coordination, facilities readiness, governance records and executive support when required.

In this role you will:

• Identify, Manage office administration, supplies, records, contracts and day-to-day workplace support across PIL South Africa
• Coordinate procurement activities, including supplier sourcing, RFQs, pricing comparisons, vendor follow-ups and service delivery monitoring.
• Arrange business travel, accommodation, transport, visa support, travel advances and related claims for employees and visitors.
• Support meetings, staff events, workshops, customer engagements and site visits, ensuring professional coordination and alignment with PIL brand standards.
• Oversee reception, telephone enquiries, visitor management, courier services, meeting room bookings and front-office hospitality.
• Coordinate facilities support, office maintenance, asset records, refurbishments, workplace changes and WSH-related administrative activities.
• Support ESG, finance and governance reporting by maintaining accurate administrative, expenditure, sustainability and reconciliation records.
• Provide executive and management support as required, including scheduling, documentation, meeting packs, correspondence and follow-up actions.

• Minimum 5 years' experience in administration, procurement, office management, travel coordination or executive support.
• Strong supplier coordination, stakeholder management and communication skills.
• Good working knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Experience arranging corporate travel, events and office services.
• Experience in a multinational, shipping, logistics or service-driven environment will be an advantage.
• Strong attention to detail, with the ability to maintain accurate records and follow company procedures.
• Ability to manage multiple priorities, follow through on tasks and work independently with minimal supervision.
• Professional written and verbal communication skills in English

• A highly organised, reliable and proactive approach to work.
• A customer-service mindset and a positive, solutions-focused attitude.
• Strong interpersonal skills and confidence engaging with employees, leaders, visitors, suppliers and service providers.
• Professionalism, discretion and good judgment when handling confidential or sensitive matters.
• Ownership, accountability and the ability to deliver practical support in a fast-paced environment.
• A collaborative team player who contributes to a respectful and…