On-Site Import Controller

If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.

Location:

ZAF - Durban, Quarry Park Close
Job Posting

Title:

On-Site Import Controller
-123727
Time Type:
Full Time

Primary focus End-to-end coordination of import orders, shipping documentation, customs clearance, delivery execution and related administration.

Coordinate on-site import and logistics activities from order reporting through customs clearance and final delivery. Maintain accurate shipment records, secure and validate documentation, facilitate timely system transactions, communicate with all stakeholders, and resolve operational, invoice and compliance queries.

• Download and maintain SAP order reports, including shipped-order information, invoice details, purchase orders and shipping data.
• Identify order, purchase-order or data discrepancies and elevate them promptly to the planner for correction.
• Maintain the central Excel shipment tracker and distribute accurate, current information to relevant stakeholders.
• Select and sequence orders by expected transshipment vessel, container and arrival plan; use carrier websites and the MSC tracker to monitor progress.
• Update Rapid with current shipment information and ensure records remain complete.

• Liaise with suppliers, production sites and handover agents to obtain document packs, invoices and handover documentation.
• Review document packs for completeness and accuracy, then arrange them by vessel and container.
• Prepare DSV clearing instructions and upload document packs and instructions to Teams for authorised sign-off.
• Download signed documents and send complete clearance packs to DSV Durban or the relevant controller in advance.
• Monitor arrival notifications and coordinate customs clearance as soon as ANFs are received.
• Send cleared entries and supporting shipment details to relevant client teams, CSC or Isipingo before cargo arrival, as applicable.

• Coordinate all finished-goods, bulk, ad hoc and airfreight deliveries with suppliers, carriers, warehouses and receiving teams.
• Obtain transport quotations and arrange EX WORKS collections directly with suppliers.
• Coordinate delivery status and operational updates through agreed channels, including email and Whats App.
• Report container damage to the shipping line and elevate shipment damage or incidents to the client’s global team for incident creation.

• Submit packaging requirements from the client logistics team/the client team to the the client order‑creation team.
• Follow up with production sites and suppliers on packaging readiness and planned co‑loading arrangements.
• Track packaging shipments and secure all documents required for customs clearance.

• Capture new bulk orders and purchase orders communicated by the planner, including all order and shipping details in the Excel tracker.
• Maintain designated product SAP shipment reports and coordinate document packs, clearing instructions, sign‑off and controller submission.
• Arrange XGR clearance for movements from HC to the client, selecting stock from the spreadsheet on a FIFO basis.
• Send all required documents to HC/Isipingo to enable stock movements and provide clearance entries to the relevant team.

• Prepare and upload all required finished‑goods, bulk and designated product SAP transaction requests to the shared drive for timely action by the authorised the client representative.
• Check that supporting information is accurate, complete and available before requesting system action.
• Maintain orderly electronic records of shipment documents, signed instructions, entries and transaction requests.

• Prepare finance reports for the client relating to aged items and support internal price changes for the new financial year.
• Maintain the import permit library and communicate new items to Rapid and…