Fleet Controller

Position Title:Fleet Controller

Department:Warehouse & Logistics

Reports To:Warehouse Manager – Linear reporting to Group Fleet Manager

Location:City Medical KZN - Durban

Employment Type:Full-Time

As a Fleet Controller, you’ll ensure safe, efficient fleet operations through route planning, daily monitoring, and driver management. Using telematics and geo-fencing, you’ll oversee fleet security, address route deviations, and coordinate with stakeholders during incidents, all while keeping management updated with weekly reports. This role is perfect for a proactive, detail-oriented professional. This role requires attention to detail, quick problem-solving skills, and a commitment to safe, efficient fleet management.

The Fleet Coordinator is responsible for overseeing day-to-day fleet operations, ensuring optimal vehicle availability, safety, and cost efficiency.

This role plays a critical part in maintaining fleet compliance, tracking fuel consumption, monitoring driver and van assistant hours, and acting as the vital link between branch warehouse operations and group fleet management.

• Vehicle Availability:Collaborate daily with the Dispatch Supervisor to align vehicle availability with dispatch schedules and delivery demands.
• Maintenance & Repair Management:Plan, schedule, and manage routine servicing, preventative maintenance, COFs/licensing, and urgent repairs to minimize operational downtime.
• Live Fleet Monitoring:Continuously monitor the vehicle tracking system (24/7 Connected platform) to track real-time routes, driver behaviour, speed, and delays.
• Group Alignment:Liaise regularly with the Group Fleet Manager on live monitoring insights, overall fleet health, and compliance status.

• Fuel Management:Monitor, analyse, and manage fuel consumption and costs across the branch fleet.
• Record Keeping:Maintain precise, up-to-date records of all fuel purchases, card transactions, and consumption logs.

• Attendance &
  
  Hours:
  
  Manage time, attendance, and duty schedules for Drivers and Van Assistants.
• Time Submission:Compile and submit weekly timesheets for Drivers and Van Assistants to payroll/management accurately and on time.
• Anomaly Reporting:Track driver performance anomalies (e.g., unauthorized stops, harsh braking, idling, late starts, or schedule deviations) and submit weekly reports to the Warehouse Manager.

• Requirements & Forecasting:Report routinely to the Warehouse Manager regarding ongoing labour and vehicle fleet requirements to support branch operational growth.

• Vehicle uptime and turnaround time for maintenance/repairs.
• Fleet fuel efficiency and reduction in unaccounted fuel discrepancies.
• On-time submission of driver/assistant timesheets.
• Accuracy and timeliness of weekly anomaly reports.
• Full compliance with tracking system monitoring standards.

• High school diploma / Matric equivalent required; diploma or certification in Logistics, Fleet Management, or Supply Chain is advantageous.
• 2–4 years of experience in fleet administration, logistics, or transport coordination.

• Technical
  
  Skills:
  
  Proficiency with fleet tracking systems (e.g., telematics/GPS monitoring software), driver management tools, and MS Office (Excel/Word).
• Analytical
  
  Skills:
  
  Ability to analyse fuel data, tracking logs, and timesheets to spot trends and anomalies.
• Communication & Interpersonal:Excellent communication skills for effective coordination between internal teams (Warehouse, Dispatch, Group Management) and drivers.

Organizational

Skills:

High attention to detail with strong multitasking and problem-solving abilities

Kindly be advised that only candidates meeting the specified requirements will receive communication from us. Should you not receive a response within two weeks of your application, please consider your application unsuccessful