Workplace Coordinator

Job Description

Location:

Durham, NC

Duration: 12 Months

Pay Rate: $19 / h

• Welcome all visitors, employees, and guests with professionalism and enthusiasm.
• Manage guest / visitor check‑ins, print name badges, and maintain accurate lobby logs.
• Maintain a clean, organized, and welcoming reception environment.
• Process incoming mail, packages, and parcel deliveries.
• Order office supplies and assist with document updates, nameplate printing, and file maintenance.
• Support onsite events with catering coordination, logistics, and setup.
• Submit service requests and communicate with building security as needed.
• Send local internal communications and assist employees with questions or directions.
• Issue temporary badges and support security protocols as required.
• Provide general administrative and workplace support as part of the Workplace team.

• 2+ years of experience as a Receptionist, Office Assistant, or in a customer‑facing administrative role.
• Strong customer service orientation with a warm and professional demeanor.
• Highly dependable—must arrive on time consistently.
• Proficiency in both Google Suite and Microsoft Office.
• Ability to multitask and stay composed in a fast-paced, high‑tech environment.
• Strong communication, interpersonal, and relationship‑building skills.
• Ability to maintain confidentiality, operate with urgency, and adapt quickly.
• Must be engaging, solution‑driven, and excited to support workplace operations.
• Must work onsite daily (no remote option).

Come get Swoon’d!!

• Swoon handles the staffing needs of over 80 Fortune 500 clients.
• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.
• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.