Administrative Assistant - Vascular

At Duke Health, we’re driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Duke Health Integrated Practice comprises more than 110 primary and specialty outpatient clinics, extending the reach of Duke Health’s mission across the state of North Carolina.

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

We are seeking an Administrative Assistant to perform administrative and secretarial duties of a complex and confidential nature in the Vascular department in service of reaching departmental goals and objectives; and maintaining efficiency in organizational operations. Provide direct and indirect support to faculty and assigned department leadership.

• Coordinate special projects (meetings, division events and parties, projects, etc).
  • Assist faculty with development of standard operating procedures that can be implemented across the clinical enterprise.
• Use effective communication, critical thinking and problem‑solving skills to prioritize and resolve issues via phone, email or in person.
  • On behalf of the faculty, receive and respond appropriately to communication from a diverse range of stakeholders spanning the clinical, educational, and research infrastructure.
• Perform clerical and typing tasks related to the preparation and processing of a variety of office materials, including form letters, requisitions, memoranda, reports and summaries. Duties include verifying accuracy of information, formatting documents according to established procedures, maintaining filing systems, and distributing completed materials as required.
  • Assist with maintenance of faculty CV, licensure and professional memberships. Support faculty academic work by drafting and formatting professional documents, and help ensure priority projects remain on timeline.
• High level calendar management: secure travel arrangements (purchase plane tickets and make hotel reservations) and coordinate itineraries, process reimbursements, maintain clinical schedules optimizing efficiency and effectiveness for the physician.
  • Vascular faculty cover clinical care at four hospitals in Durham and Raleigh and are engaged in all three components of the academic mission. The Administrative Assistant must be able to support a highly complex and dynamic professional schedule.
• Provide support for faculty engaging in clinical, research, and education.
• Function as a liaison between department and other groups/departments within Duke.
• Provide back‑up support and coverage to the Vascular administrative team.
• CME reimbursements for clinical and research.

• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity.

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.

All members of our community have a responsibility to uphold these values.

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Read more about Duke’s commitment to affirmative action and non‑discrimination e.edu/eeo.