Justice Services Administrator Coordinator

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DEPARTMENT:

JUSTICE SERVICES

DATE POSTED:

OCTOBER 15, 2026

CLOSING DATE:

OPEN UNTIL FILLED

HIRING RANGE:

$54,312.00 - $62,000.00

POSITION NUMBER:

JOB TYPE:

*** THIS POSTING IS SUBJECT TO CLOSE WITHOUT PRIOR NOTIFICATION***

Performs advanced administrative, program coordination, financial support, and records management work for the Justice Services Department. Coordinates administrative operations supporting the Juvenile Crime Prevention Council (JCPC), Department of Juvenile Justice and Delinquency Prevention (DJJDP) funded programs, departmental contracts, financial processes, regulatory reporting, board and committee administration, and departmental operations. Work includes coordinating multiple administrative processes, maintaining official records, monitoring deadlines, preparing reports, processing financial transactions, and serving as the primary administrative liaison with County departments, state agencies, community organizations, and funded providers.

Work is performed under general supervision within established policies, procedures, and regulatory guidelines.

• Coordinates administrative operations supporting Justice Services programs, initiatives, and special projects.
• Provides advanced administrative support to departmental leadership, advisory councils, committees, and boards.
• Coordinates meetings, training sessions, and special events, including scheduling, logistics, facilities, participant communications, and meeting materials.
• Develops agendas, prepares meeting packets and presentations, records official minutes, maintains historical records, and tracks follow-up actions.
• Coordinates departmental correspondence, reports, presentations, and other communications.
• Maintains official departmental, program, and advisory council records in accordance with County records retention requirements.
• Coordinates administrative support for the Juvenile Crime Prevention Council (JCPC) and other Justice Services advisory bodies, including funding processes, committee activities, compliance documentation, and communication with state and local partners.
• Tracks assignments, project milestones, reporting deadlines, and other deliverables to ensure timely completion of work.
• Assists with planning, implementation, and continuous improvement of departmental programs, administrative processes, and operational initiatives.
• Processes invoices, purchase requests, journal entries, reimbursement requests, payment documentation, and other financial transactions.
• Monitors program expenditures, maintains budget tracking records, and coordinates financial reporting with County Finance and program staff.
• Reviews financial records and supporting documentation for completeness, accuracy, and compliance with County policies and procedures.
• Coordinates purchasing, procurement, contract administration, and related administrative activities.
• Coordinates administrative activities associated with grants, contracts, funding agreements, and Requests for Proposals (RFPs), including preparation, tracking, and maintenance of required documentation.
• Assists with the preparation of grant applications, funding documents, financial reports, and other required program reports.
• Monitors grant, contract, and funding requirements to ensure compliance with County, State, and federal regulations, reporting requirements, and established deadlines.
• Assists with audits, monitoring visits, compliance reviews, and the preparation of supporting documentation.
• Maintains confidential personnel, financial, contractual, and program records in accordance with applicable laws, regulations, and County policies.
• Coordinates departmental office operations, including records management, inventory, work orders, databases, tracking systems, and administrative support functions.
• Assists with payroll support, personnel administrative, and other departmental administrative processes.
• Serves as a liaison with County departments, courts, state agencies, educational institutions, community organizations,…