Staff Assistant

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Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools.

With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

At Duke, we believe that great institutions are built by people who bring their authentic selves to work every day. At the Forum for Congregational Life
, you'll join a mission-driven team dedicated to connecting and resourcing networks of Christian institutions and leaders that nurture U.S. congregations.

As a Staff Assistant
, you'll be an essential contributor to a collaborative and service-oriented environment where relationships matter, operational excellence is valued, and your work directly supports the success of programs that make a meaningful impact on communities and organizations.

This position reports to the Sr. Director of Finance and Operations and serves as a key member of a team committed to delivering exceptional service to grantees, partners, and program participants. This role is supported through sponsored program funding primarily funded by a grant through December 31, 2028, with the possibility of renewal.

The work you do behind the scenes creates extraordinary experiences for the Forum’s constituents. From supporting financial and database operations to assisting with both onsite and offsite events and managing administrative processes, you'll help ensure the Forum’s programs run smoothly and efficiently.

If you're highly organized, enjoy working with people, thrive in a fast-paced environment, and take pride in delivering outstanding service, this may be the opportunity for you.

• Process vendor payments and corporate card reconciliations through Duke's online systems.
• Prepare and process deposits and payment transactions.
• Maintain accurate financial records and expense documentation.
• Process program-related refunds and reimbursements.
• Generate and format monthly reconciliation reports from Duke financial systems.

• Maintain and audit constituent records to ensure data accuracy and consistency.
• Compile and distribute reports for directors and program coordinators.
• Support data management efforts that inform program planning and decision-making.

• Serve as a welcoming first point of contact for visitors, participants, and stakeholders.
• Manage incoming communications, including phone calls and email inquiries.
• Schedule meetings, appointments, office gatherings, and calendar activities.
• Coordinate meeting logistics, room reservations, parking arrangements, and virtual meeting support.
• Prepare correspondence, meeting materials, and administrative documentation.
• Maintain digital files, records, reports, and reference materials.
• Order and monitor office and kitchen supplies.
• Assist with general office operations to ensure efficient day-to-day functioning.

• Process event registrations and troubleshoot registration issues.
• Deliver exceptional customer service to program participants.
• Support participant travel arrangements and reimbursement processing.
• Prepare registration materials, confirmations, and event resources.
• Assist with virtual and in-person event logistics, including:
• Venue and room…