Executive Assistant

Position Type:
Full-Time, Remote

Working Hours:

U.S. Client Business Hours (flexibility required)

We're hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.

This is not a basic admin role.

You'll act as a gatekeeper, operator, and strategic partner - ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.

If you're someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.

• Manage complex executive calendars across multiple time zones
• Prioritize requests, resolve conflicts, and optimize time usage
• Coordinate meetings using:
• Google Calendar
• Microsoft Outlook
• Ensure executives are always prepared and never double-booked

• Draft, edit, and send professional emails and memos
• Screen inbox, calls, and requests - escalation only what matters
• Act as a liaison between executives, clients, and internal teams
• Maintain clear, professional communication across stakeholders

• Prepare agendas, talking points, and briefing documents
• Gather and synthesize key information before meetings
• Take notes, track action items, and ensure follow-through
• Keep executives aligned on priorities and outcomes

• Coordinate domestic and international travel
• Book flights, hotels, and transportation
• Build detailed itineraries and manage last-minute changes
• Handle expense tracking and reimbursements

• Track executive priorities and ongoing initiatives
• Follow up with teams to ensure deadlines are met
• Conduct research and prepare reports or summaries
• Support decision-making with structured information

• Maintain organized digital filing systems
• Manage document versions, approvals, and workflows
• Handle confidential information with discretion
• Support onboarding/offboarding for senior roles

• Executive calendars run flawlessly
• No missed meetings, delays, or communication gaps
• Executives stay focused on strategy - not admin work
• Tasks are anticipated and handled proactively