Project Coordinator

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Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools.

With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Project Coordinator for Summer Session and the Pre-med Post-Baccalaureate Program
in the Trinity College Undergraduate Education Office, you’ll be a vital part of a collaborative, interdisciplinary team.

You’ll work to support the Senior Associate Dean of Undergraduate Education with the execution of admissions committees, course requests, enrollment and event planning for the Duke Summer Session as well as the Pre-med Post-Baccalaureate program.

The Project Coordinator is more than a technical role — it collaborates with all Trinity academic programs, the Office of the University Registrar and Trinity Communications.

Manage the application process for visiting and high school Summer Session students through Slate. Monitor application materials and requirements, communicate application updates and resolve issues with students.

Coordinate with Trinity Communications and the Associate Dean for Undergraduate Education on the marketing campaign for the high school student summer and premed postbac programs. Each program is anticipating 25-50 student applications per year, with growing enrollment each year.

Coordinate the application review process by faculty committee for both the summer session and premed postbac programs. This will include making the application materials available, attending all meetings, recording the admissions decisions and communicating that with relevant stakeholders.

Management of the waitlist process for applicants to each program. This will involve significant coordination between applicants, admissions committees and the Associate Dean for Undergraduate Education, ensuring both adherence to enrollment targets and relevant deadlines.

Monitor waitlist and enrollment information for trends or concerns affecting enrollment targets and deadlines and provide recommendations to the Associate Dean for Undergraduate Education regarding appropriate actions.

Course Management:
Track Summer Session and Post Bac courses as they move through Course Leaf and ensure course information is accurately reflected in program materials and systems.

• This includes more than 150 courses in summer session summer 1 and summer 2
• Departments create the courses in Courseleaf in early October and they must be fully approved and entered into the system by December.
• Between Fall and Spring semesters, there will be 50-75 courses to monitor for the premed postbac program.
• Will involve communication directly with DUS and DUSA. Will need to ensure data integrity between Duke Hub and various programmatic websites to make sure that course listing details are correct across all platforms.
• Review and evaluate course data monitoring and maintenance processes to ensure consistency, accuracy, and timeliness of information across Course Leaf, Duke Hub, and program websites; identify discrepancies and coordinate necessary corrections or…