Accounting Associate: Part Time

About Us

Pocket Prep is a leading mobile and web-based learning platform offering efficient and affordable study solutions for professional certifications. We believe that education should be within everyone’s reach. Professional certification exams are often a stressful and expensive barrier to career advancement – Pocket Prep strives to prepare our members to pass with confidence.

The Finance team at Pocket Prep is essential to keeping our organization running smoothly and compliantly. As we grow, we’re seeking a detail-oriented Accounting Associate to support daily financial workflows, tax compliance, payroll processes, and system administration. This role ensures accuracy and operational excellence across our internal processes.

We’re looking for a proactive Accounting Associate to support finance, tax, HR, and operational workflows. You will take ownership of key daily and recurring processes, ensuring accuracy, timeliness, and compliance across our systems. By managing these tasks, you’ll free leadership to focus on higher-level strategy.

This is a part‑time role estimated at 20–30 hours a week.

• Record daily accounting entries in Quick Books Online, maintain documentation for all transactions, and assist with ongoing financial reporting.
• Oversee company expense reporting, including invoice entry, reimbursement setup, and credit card reconciliations.
• Maintain corporate card platforms by managing spend permissions, assigning spend programs, and ensuring employees have correct access during onboarding and off‑boarding.
• Handle contractor payroll and deliverable‑based payments, ensuring accurate timesheets, approvals, and record‑keeping.
• Review and approve sales tax reports to ensure accuracy.
• Assist with benefit reconciliations and support payroll processes as needed.
• Support Enterprise client invoicing.
• Contribute to data analysis, operational improvements, and finance/operations projects as the company grows.

• At least 5 years of accounting experience.
• Working knowledge of GAAP.
• Proficiency in Quick Books Online.
• Experience with reviewing documentation and ensuring compliance with internal policies.
• Ability to manage multiple priorities in a fast‑paced environment.
• A collaborative mindset, thriving in a team environment.

• Accounting experience within a private software company.
• Advanced skills in MS Excel.

• Detail‑oriented and highly accurate.
• Strong organizational skills.
• Process‑driven and consistent.
• Proactive and self‑directed.

• Embrace a spirit of improvement and welcome feedback.
• Choose curiosity over judgment.
• Share opinions, respectfully disagree when necessary.
• Value craftsmanship and prefer doing things well.
• Enjoy continued learning individually and as a team, and making education more accessible.

• Stability: 10+ years old, profitable without investor backing, and continuous growth.
• Work/life balance:
  Flexible PTO, 3‑week company holiday break mid‑December to New Year.
• Competitive compensation:
  Base pay $57,900 plus profit‑sharing program.
• Healthcare: 100% coverage of employees’ premiums; 80% coverage for dependents.
• Remote flexibility:
  Work where and when you’re most effective; office in Durham available.
• Give back:
  Volunteer partnerships with local nonprofits and VTO for community engagement.

Seniority level:
Mid‑Senior level

Employment type:

Part‑time

Location:

Durham, NC (remote options available)

Base pay: $57,900 per year