Executive Assistant to Town Manager

JOB TITLE: Executive Assistant to the Town Manager

DEPARTMENT/

LOCATION:

Town Manager and Select board

REPORTS TO: Town Manager

FLSA STATUS: Exempt

GRADE LEVEL
:
Grade 9, Personnel Policies

SALARY RANGE
: $33.04 - $44.60 per hour.

Actual salary dependent on qualifications

The Executive Assistant to the Town Manager is responsible for performing executive level administrative duties in support of the Town Manager and Select board Office. Employee is required to perform all similar or related duties including confidential and time-sensitive material.

Employee works under the general direction of the Town Manager. Employee plans and carries out the regular work in accordance with standard practices and previous training, with substantial responsibility for determining the sequence and timing of action and substantial independence in planning and organizing the work activities, including determining the work methods. The employee is expected to solve through experienced judgment most problems of detail or unusual situations by adapting methods or interpreting instructions to resolve the particular problem.

Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with supervisor, but ordinarily the employee plans the work, lays it out and carries it through to completion independently. Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements;

the methods used in arriving at the end result are not usually reviewed in detail.

Employee is accountable for the quality and quantity of work done by subordinates and assures the accomplishment of the assigned work in the prescribed manner. Plans, schedules, and coordinates work operations to meet schedules, deadlines and priorities; revises work schedules to meet changes in workload or availability of manpower; makes recommendations to management regarding operational and personnel matters.

Employee provides direct supervision over one (1) full-time employee, an occasional intern and volunteer. Employee supervised work at the same location and the same work shift. Work operations are subject to substantial cyclic or seasonal fluctuations.

Employee has access to Town-wide confidential information, including personnel files, collective bargaining, lawsuits, criminal investigations and records, client records and department records.

Consequences of errors, missed deadlines or poor judgment may result in adverse public relations, legal repercussions, and jeopardize programs.

Work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices, and precedents which may be complex or conflicting, gment is used in analyzing specific situations to determine appropriate actions. Exercises independent judgment on day-to-day matters with guidance as needed from the Town Manager.

Work consists of the practical application of a variety of concepts, practices, and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact-finding techniques; or determining the methods to accomplish the work.

Relationships are primarily with co-workers and the public involving frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts, or resolve operating problems. Other regular contacts are with service recipients and employees of outside organizations such as other municipalities, state and/or federal agencies. More than ordinary courtesy, tact and diplomacy may be required to resolve complaints or deal with uncooperative or uninformed persons.

Employee may furnish news media with routine information such as meeting agendas or departmental procedures.