Upward Bound Program Assistant

Provide clerical support for the Upward Bound Program. Reports directly to the Director of TRIO Programs.

TRIO Programs are funded under the Title IV of the Higher Education Act, Upward Bound, Educational Talent Search, and Student Support Services. In general, these programs provide academic tutoring, personal counseling, mentoring, financial guidance, and other supports necessary for education access and retention.

• Serves as assistant to staff in the Upward Bound program.
• Work with DSCC procurement & purchasing, business office and group travel staff.
• Prepare all reports and documents necessary for the programs.
• Prepare monthly student stipend report in Excel for stipend issue.
• Create, address and mail monthly student birthday cards for Upward Bound.
• Maintain and interpret budget files. Reconcile credit card invoices and cash expenditures.
• Prepare travel requests and travel expense claims. Interpret and implement DSCC travel and purchasing policies.
• Prepare travel contracts for program travel and determine appropriate spending procedures.
• Plan and arrange travel events for the academic year and summer program. This includes busing/transportation, hotel and venue reservations; purchasing of tickets for events, arrange meals, and other items as needed.
• Purchase and receipt of supplies for office, summer program, trips and events.
• Assist in educational and cultural field trips by driving students. Act as student chaperone for summer field trip (one week in July). Monthly cultural trips are no more than 1 time per month.
• Record and maintain all invoices and receipts of program activities and purchasing transactions.
• Responsible for managing the event notebook of planning for trip or event agenda, tickets, reservation confirmations, busing/transportation and mapping during trips.
• Responsible for maintaining the student database and assisting staff with inputting data.
• Answers incoming phone calls and directs the calls to the appropriate personnel.
• Maintain staff and program calendars and schedules.
• Receives and determines disposition of mail for the program.
• Assists visitors and provides any program information they may need.

Assist Director in researching data required for the completion of grant proposals for UB.

• Assists staff in the gathering of data to complete the Department of Education’s Annual Performance reports for UB. Maintain and update of programs student database required for Dept. of Ed annual APR submission.
• Develop program presentation videos and slides.
• Maintain and update social media profile, i.e., Facebook with event announcements, event photos and program activities.
• Perform other duties as assigned.

Sedentary:
Deskwork; occasional travel may be required for college or program activities. Minimal Hazard/Exposure:
Standard office settings. At least minimal environmental controls to assure health and comfort. During cultural events and the summer trip more walking, staying up later, and supervising students will be required. Must be physically able to maintain faster pace activities during summer program and summer field trip. This may include walking several miles each day of the summer trip.

Experience making purchases through the use of purchase orders, etc.

Ability to communicate effectively and professionally with internal staff, students, venue, vendor, business associates and the general public.

Excellent planning, organizational, and communication skills. Professional phone and email skills

Computer skills including Microsoft office, Outlook, Excel, Word, PowerPoint, Publisher, database entry, and video production software.

Basic camera skills.

A minimum of a high school diploma required. Minimum of three years clerical office experience. Experience working with high school students. Valid TN drivers’ license required.

Associate Degree or Vocational/Technical Diploma with coursework including computers skills, business English and bookkeeping preferred.

Certified Administrative Professional certification, (CAP), Notary Public.

Two - Three years’ experience working with students that come from a low socioeconomic background.

DSCC Banner, Jaggaer eProcurement purchasing, Dynamic Forms experience preferred.

Photoshop software, Photopia software.

Minimum starting salary is $28,400 annually ($14.56 per hour). With additional experience pay increases to a maximum of $34,100.

• Vacation and Sick Leave
• 14 paid holidays
• Medical, dental, vision and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents
• State Employee Discount Program with over 900 merchants

To be considered for this position applicant must submit an application, a resume, cover letter, and…