Records Technician - Police Department

Salary: $29.21 - $37.87 per hour, DOQ

Location:

Police Department, City of Eagan

Job Type: Part‑Time (Regular)

Job Number:

Opening Date: 12/10/2025

Closing Date: 1/2/2026 4:00 PM Central

FLSA:
Non‑Exempt

Records Technician – Police Department

Join our team as a Records Technician in the Police Department at the City of Eagan! This role plays a vital part in ensuring accurate and efficient operations for the Police Department. You’ll be responsible for transcription, data entry, and assisting with case work.

Regular hours for this position will be Monday – Wednesday, 7:30 am – 4:00 pm with occasional changes based on workload and scheduling demands.

• Data entry from digital and live dictation of police reports, statements, and other documents; review incident reports to ensure accuracy and completeness.
• Verify hot file information, modify or delete agency entries.
• Process, distribute, and file original case files and supplements; complete case referrals to attorneys for consideration of filing criminal complaints.
• Make inquiries into various data sources to assist staff, other law‑enforcement agencies, and members of the public.
• Responsible for updating, storage, and inventory of all police forms used by the department.
• Utilize restricted law‑enforcement data sources to retrieve data for the Police Department, backgrounds for various licenses and City employment, outside law‑enforcement and court agencies, and members of the public with the proper authority.
• Take requests, make copies, and release approved police reports to the public, insurance companies, lawyers, law enforcement and court agencies; process basic data requests and redaction as needed.
• Maintain and store case files, including document imaging.
• Perform monthly validation of Eagan Police stolen property and missing persons records, as required by the B.C.A.
• Maintain record keeping and billing of all Police false alarms.
• Data entry of prisoner detention entries into the Statewide Supervision System.
• Annual training and testing to maintain BCA Portals (Query and CCH), DVS, and BCA Single Certification.
• Handle department’s incoming business phones and lobby window; answer inquiries.
• Data entry, processing, filing, and maintenance of traffic citations and traffic accident reports.
• Assist with release of impounded vehicles, check and verify conditions of release, update records, and notify tow company.
• Enter and maintain database of court notices and cancellations for all officers; communicate information directly to the officers.
• Maintain record of equipment violations/traffic warnings.
• Process and collect kennel fees.
• Receive, process and route gun permit applications; check forms for completeness.
• Handle select property pickup and process related forms.
• Reconcile weekly cash receipts.
• Other tasks as assigned.

• Two (2) years of experience in a clerical position.
• Two (2) years of experience with a personal computer, with emphasis on Microsoft Office Suite and Windows.
• Ability to type a minimum of 60 words per minute.
• Excellent communication, proofreading, and editing skills.

• One (1) year clerical experience in a law‑enforcement field.

We love to work hard and play hard! We have supportive leadership and a culture of teamwork. Current employees enjoy strong community connections, great benefits, access to nature, and a respectful workplace where people are just nice.

• Medical – Blue Cross Blue Shield of MN
• Dental – Health Partners
• Basic Life, AD&D, Long‑Term Disability
• Voluntary Life Insurance
• Accident Insurance
• Vision
• Legal Services
• Flexible Spending (medical and dependent care)
• Employee Assistance Program
• Discount programs

• Mission Square Retirement and Minnesota State Retirement System
• PERA Pension
• Health Care Savings Plan (HCSP)

• Vacation accrues at a rate that equates to 3‑weeks per year, with opportunities to accrue more after 10 years of employment.
• Opportunities to purchase up to 40 hours of vacation, earn PTO for wellness incentives, convert sick time to vacation, volunteer hours, etc.
• Sick and safe leave accrues on a per pay period basis at the rate of one working day each calendar month.

For additional information on benefits, visit our Benefits Website:

Friday, January 2nd 4:00 PM (CST)

To view the full recruitment timeline or the complete job description, click the links provided in the original posting.