Recorder

Join to apply for the City Recorder role at Eagle Mountain City, UT

Under general supervision of the City Manager, Assistant City Manager and/or Mayor, plans, manages, oversees and directs the operations and services of the Office of the City Recorder. Performs a variety of administrative, technical and intricate clerical duties, which include the statutory responsibility of the City Recorder, municipal elections, records management and risk management. Works with the Director of Legislative Affairs to coordinate activities with elected officials, outside agencies and the public;

ensures compliance with the Open and Public Meetings Act; provides responsible and complex staff support.

City Recorder
:
Management responsibility for the Office of the City Recorder and related activities and services, including fulfilling statutory responsibilities relative to the City Recorder; prepares agenda(s) and packets for official legislative or executive meetings of the city; attends council meetings; records, publishes and files new ordinances and resolutions; serves as custodian of city seal; acts as notary public, attests to signatures on official documents, agreements and contracts;

works in conjunction with City Attorney assuring compliance with laws and guidelines regarding city code, agreements and public access to city records.

Demonstrates an understanding of applicable laws, policies, procedures and methods related to assigned duties; responds to questions and concerns from the public; provides information when appropriate and helps resolve public complaints.

Attends and participates in professional and community meetings; stays current on issues related to the role of the City Recorder, elections, financial disclosures, conflicts of interest, public meetings, public records, purchasing, and risk management.

Records and maintains minutes, imports minutes into permanent records, files and cross‑references; maintains permanent hard copy records in minute books; maintains permanent record of all original documents, copies and reference book for resolutions and ordinances; maintains bonds and bonding records; administers oaths to city officers and maintains index of all oaths; certifies authenticity of municipal corporate documents for public officials, government agencies, courts and the general public.

Maintains general books and records for various special funds and contracts, including list of outstanding bonds, their purpose, term dates and place payable; pre‑audits the claims against the city to be approved by city council and in compliance with lawful debt limits as governed by state statute.

Establishes positive working relationships with representatives of community organizations, state and local agencies, staff, and the public; communicates clearly and meets with the public in situations requiring diplomacy and tact; deals constructively with conflict and develops effective resolutions.

Water Use & Rights
:
Management and oversight of the sale of CWP water use to developers within the city; maintains inventory of CWP water takedown, well water inventories and sale of water use for development purposes. Works closely with City Attorney regarding the conveyance of water rights, transfers and allocation of water for use within the city.

Annexations
:
Certifies annexation petitions; reviews and verifies accuracy of plats and maps; issues proper notice and accepts written protests as prescribed by state statute; instructs property owners in annexation procedures, i.e., preparation of petitions; performs certification of petitions according to state law; distributes notices to proper entities; publishes meeting notices, schedules public hearings; files plats and associated documents with the County and Lieutenant Governor's Office.

Subdivision Plats & Applications
:
Monitors submission of plats; determines proper signature authorization; manages the payment of all fees associated with plat recordation; performs initial and final plan checking and staff review to ensure compliance with zoning regulations and standards; ensures timely filing of plats with county recorder;…