Administrative Assistant

Administrative Assistant - Global Agility Solutions

Apply for the Administrative Assistant role at Global Agility Solutions.

The Administrative Assistant will perform a variety of personnel-related administrative tasks, supporting several departments including Human Resources and Finance. The role requires excellent organizational skills and the ability to handle sensitive information confidentially.

• Manage calendars, schedule meetings, and coordinate appointments
• Handle emails and other correspondence
• Prepare, organize, and maintain files, reports, and records (physical and digital)
• Draft and edit correspondence, memos, and documents
• Assist with data entry, invoicing, and basic accounting tasks as needed
• Coordinate travel arrangements and meeting logistics
• Greet visitors and provide general office support
• Support special projects and assist leadership or departments assigned
• Maintain confidentiality and handle sensitive information appropriately

• High school diploma or equivalent required;
  Associate’s degree preferred
• Preferred experience with Quick Books
• Proven experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
• Ability to multitask, prioritize, and work independently
• Strong attention to detail and problem-solving skills
• Professional demeanor and customer-service mindset

• Sit for long periods of time
• Use hands to handle, control, or feel objects, tools, or controls
• Repeat the same movements
• Speak clearly so listeners can understand
• Understand the speech of another person
• Specific vision abilities required by the job include close vision and the ability to adjust focus
• The noise level in the work environment is usually minimal

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Outsourcing and Offshoring Consulting