Administrative Assistant- Global Agility Solutions

Position Summary

The Administrative Assistant will perform a variety of personnel-related administrative tasks. He/She/They will support several departments including Human Resources and Finance.

Our administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially.

The essential functions include, but are not limited to the following:

• Manage calendars, schedule meetings, and coordinate appointments
• Emails, and other correspondence
• Prepare, organize, and maintain files, reports, and records (physical and digital)
• Draft and edit correspondence, memos, and documents
• Assist with data entry, invoicing, and basic accounting tasks as needed
• Coordinate travel arrangements and meeting logistics
• Greet visitors and provide general office support
• Support special projects and assist leadership or departments assigned
• Maintain confidentiality and handle sensitive information appropriately

• High school diploma or equivalent required;
  Associate's degree preferred
• Preferred experience with Quick Books.
• Proven experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
• Ability to multitask, prioritize, and work independently
• Strong attention to detail and problem-solving skills
• Professional demeanor and customer-service mindset

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Sit for long periods of time.
• Use their hands to handle, control, or feel objects, tools, or controls.
• Repeat the same movements.
• Speak clearly so listeners can understand.
  
  Understand the speech of another person.
• Specific vision abilities required by the job include close vision, and the ability to adjust focus.
• The noise level in the work environment is usually minimal.