Receptionist, Administrative​/Clerical

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at HR.

The receptionist performs a variety of client services and administrative duties to ensure that visitors receive top-quality service. Provides administrative support functions related to the activities and operations of the Kickapoo Traditional Tribe of Texas Gaming Commission. Provides office professionalism; realizing this position is usually the first point of contact for office visitors and telephone calls. Responsibilities include organizational efficiency in reception-area activities, exceptional data entry and computer skills.

An individual must be able to successfully perform each the essential functions of this position listed below with or without reasonable accommodation.

• Answer telephone, screen and direct calls.
• Assist in arranging and confirming appointments when necessary.
• Assist with planning and organizing office functions, holiday events, and meetings.
• Assist with the office procurement process.
• Communicate verbally and in writing to answer inquiries and provide information.
• Complete assigned duties within the deadlines prescribed while ensuring that all work is checked for accuracy, neatness and conformance with all policies and procedures like submission of requisitions, mail logs, change seasonal spaces and other data logs as per request.
• Coordinate the flow of information both internally and externally.
• Direct persons to correct destination.
• General administrative and clerical support.
• Implement and maintain office systems.
• Kindly greet persons entering the building.
• Liaison with internal and external contacts to complete assignments.
• Maintain a pleasant, friendly, and welcoming attitude at all times.
• Maintain appointment Calendar either manually or electronically.
• Maintain schedules and calendars.
• Manage office supply inventory and replenishment.
• Must maintain good attendance and be available to working early/late hours or on weekends if needed.
• Operate office equipment like computer, copy & fax machine, scanners, shredder machine, binding machine, among others.
• Register mail logs and track packaging from purchase requisitions.
• Prepare letters and documents templates if requested.
• Receive and sort mail and deliveries.
• Take and relay messages.
• Tidy and maintain the reception area.
• Perform such other tasks as may be assigned from time to time by supervisors.
• Follow established entry protocols to identify and address potential safety or health concerns to the premises.
• Follow basic security and emergency procedures in the event of disruptive situations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to exercise independent and sound judgment.
• Ability to manage and maintain security of confidential data and information.
• Ability to shift from working independently to a team environment as job duties dictate.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Bilingual skills preferred.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Customer service orientation delivering a professional and welcoming demeanor when greeting visitors and responding to inquiries, ensuring a positive first impression of the
• Experience with computers using database software and electronic data processing.
• Good telephone etiquette is a must.
• Knowledge of administrative and clerical procedures.
• Ability to communicate information and ideas clearly and effectively in both written and verbal form so that others can easily understand.
• Organizing and planning skills.
• Maintain knowledge of and ability to operate computers, office technology, and related hardware, including keyboarding skills and proficiency in relevant software applications such as Windows 10, Microsoft Word, Microsoft Excel, PowerPoint, and Google Apps.
• Show initiative, reliability and stress tolerance.
• Strong interpersonal relations skills.
• Verbal and written communication skills

This position does not carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Minimum Qualifications:

High school diploma or graduation equivalent diploma (GED)

A combination of education, training, and experience that provides the required knowledge and abilities to perform position…