Program Coordinator

Rays for Rare is seeking a Program Coordinator to bring uplifting support to medically fragile children and their families while expanding a rapidly growing nonprofit organization. The role requires an organized, adaptable, and heart‑forward professional who thrives in a dynamic environment where no two days look the same.

• Coordinate and manage Rays for Rare’s service programs, ensuring consistent, compassionate support for families
• Plan and execute events, including coordination, setup/takedown, and on‑site engagement with families, donors, and partners
• Maintain a strong understanding of program goals while addressing client (family) needs through support, coordination, and advocacy
• Manage and improve existing programs while assisting in the development of new initiatives
• Collaborate effectively with volunteers, service providers, donors, and community partners
• Follow office workflows to ensure efficiency and accountability
• Maintain confidential files and records (client, donor, volunteer, financial, inventory, and events)
• Support fundraising and outreach efforts, including grants, donations, sponsor ships, and donor stewardship
• Assist with newsletters, marketing materials, and storytelling efforts that reflect our mission and impact
• Manage correspondence including phone calls, emails, letters, and packages
• Assist with budgeting, resource allocation, and identifying creative solutions to operational challenges

• Previous experience as a Program Coordinator or in a similar role
• Minimum of 2 years of experience in a professional office setting (nonprofit or startup experience strongly preferred)
• Strong project and program management skills
• Excellent written, verbal, and interpersonal communication skills
• Ability to work positively with a wide range of individuals—from families to executive‑level community supporters
• Highly organized, detail‑oriented, and capable of managing multiple priorities
• Proactive problem‑solver with sound judgment and adaptability
• Comfortable learning and using new technology and systems
• Experience with or willingness to learn tools such as Adobe programs, Mail Chimp, Google Workspace, , AI tools, One Cause, and Kindful (or similar platforms)

• Approximately 30–40 hours per week
• Flexible schedule to support work‑life balance
• Compensation based on experience
• Position begins as hourly, with potential for benefits and a salaried package based on performance and experience

If you’re looking for more than a job—and want to be part of meaningful work that brings light, hope, and tangible support to families when they need it most—we would love to hear from you.

Email resumes to admin.

* Resumes will be reviewed, and applicants will be contacted during the week of January 19, 2026.*