Food Sales Administrator
Job in
Acton, Ealing, Greater London, UB18, England, UK
Listed on 2026-09-25
Listing for:
JAC Recruitment
Full Time
position Listed on 2026-09-25
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Sales Administrator -
Sales
Office Administrator/ Coordinator, Business Administration, Sales Administrator
Job Description & How to Apply Below
British Japanese Food Company
Sales Admin at Acton Office
Salary: from 30K GBP
Working Hours
8:30 – 17:30 (1-hour unpaid lunch break)
Specific Roles
Sales Order Processing and Customer Service
* Enter and process sales orders for all customers, liaising with logistics warehouses in the UK and the Netherlands, and issue final invoices upon receipt of CMR
* Prepare and completion of all documentation needed for customs (COA, Export Certificate, Health Certificates, etc)
* Completion of product forms/ promotion forms except for quality-related information
* Maintenance of clear records for each customer file, internal and customer’s systems, updating any changes to individual procedures
* Respond to various enquiries from customers
* Ensure compliance with export and international trade requirement
* Assisting sales managers when needed
* Monitor payment status for pending orders with payment issues
Logistics arrangement
* Daily communication with our warehouses and troubleshooting logistic/supply problems
* Coordination with sales team re allocation of stock if shortage occurs, and set up rationing plan
* Working closely with our current transport companies, to ensure that deliveries are made on time and in full.
* Comply with customer-specific Incoterms requirements.
Essential Requirement
* Fluent written & spoken English
* Previous experience of administration work
* Friendly and positive with customers
* Proactive problem solver
* Excellent communication skills and flexible thinking
Additional Requirement
* Fluent written & spoken Japanese, other languages desirable
* Experience handling complex export documentation.
Benefit
* 28 days of holidays (including bank holidays) increasing with service
* Purchase of their products at 50% discount from retail price
* Auto Enrolment Company Pension Plan
* A bonus may be paid to all team members annually, based on the profitability of the company.
* Cooking facility to prepare lunches
We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding
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