Legal Services Assistant

Legal Services Assistant

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Dominion Group

Location: Ealing office based 5 days per week

Contract: 11 month fixed term contract, 35 hours per week

We are looking for a Legal Services Assistant to join our dedicated Legal department. The successful candidate will provide support to the Group’s in‑house Legal Services team, assisting either the litigation team or the transactions team, or a mix of both; by providing high quality, responsive and consistent legal administrative support and working collaboratively with colleagues.

The Legal Team is a high‑achieving in‑house legal team providing litigation and transactional property legal services. As an entrepreneurial department and team, we are constantly looking at how we can add value and improve the services provided to A2

Dominion so that it can reinvest back into its social purpose. We also support professional and personal development, and many of our team members have been promoted into their roles and supported to qualification. It is because of this success that we have created this new role, on a fixed‑term basis initially, with scope to become permanent.

The litigation team deals with all areas of housing management including leasehold, ASB, possession injunctions, disrepair and other litigation. The team is inclusive and diverse, and works really well together. We’re looking for someone who can enhance our offering and is team‑spirited.

The legal assistant post is for a competent admin professional who is able to support the team with admin support, support with its systems and processes (in particular our matter management system), and delivery. We are looking for someone who works well in a team, understands technology and workflows, and in particular, someone who takes initiative, and is a great communicator.

You will have an interest in the law – in particular social housing or landlord and tenant law, and some experience of working in a legal practice and using a matter management system.

• Provide administrative support including drafting correspondence, arranging meetings, diarising and organising meetings, training or other events; obtaining documents, preparing bundles, filing and file opening and closure, dealing with supplier payments, signing and sealing, and any other reasonable requests from the legal team.
• Be performance focused and explore ways of self‑development.
• Represent legal services with internal and external teams including attending client team meetings and taking notes and actions as required.
• Actively participate and be willing to contribute ideas for continual improvement and innovation and feedback on projects and changes made to ensure effective provision of legal services to the Group.
• Ensure that expenditure is captured correctly, this includes recording time taken to carry out work and recording disbursements against cases.
• Comply with departmental policy before incurring liability for disbursements and keep an accurate record of the same.
• Liaise with official departments, including the courts and tribunals, and Land Registry, for various reasons such as obtaining documents such as official copies and claim forms; and assisting with filing (sometimes in person) and requisitions.
• Prepare court bundles, this includes creating electronic and paper bundles, preparing bundle indices, case chronologies, and other documentation.
• Deal with post in and post out for the team.
• Update the legal team diary and colleague diaries with deadlines and court and tribunal dates.
• Use the legal case management system, opening electronic files, updating information such as contact and hourly rate details, and using it generally to ensure that case information is accurate and up to date. This includes ensuring that its use is maintained and thinking about how it can be optimised to help the legal team deliver an excellent service and supporting that optimisation work.
• Carry out the buyer role for the team, dealing with supplier set‑ups, processing purchase order numbers and invoices; arranging payments, and dealing with…