Senior Clerk: Bookkeeper, Payroll & Confidential Secretary

September 30, 2025

SCHOOL CITY OF EAST CHICAGO

25-26 School Year

TITLE:Principal Clerk 1 (Bookkeeper/Payroll/Confidential Secretary)

LOCATION:Washington Elementary

REPORTS TO:Principal/Executive Director of Business Operations

LENGTH:12 Months

Job Goal: To maintain student body accounts and record transactions for both accounts payable and accounts receivable for a number of student body activity accounts including fund-raising accounts.

Efficiently and accurately process payroll using the Time-Pro system.

Keep student and all school business in strict confidence.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

· High school diploma or general education degree (GED); three years secretarial or office

experience or training

· Have completed at least three years of experience in bookkeeping, payroll, typing

(Microsoft Word and Excel), and general office work

· Possess basic skills in bookkeeping and math

· Ability to work harmoniously with others and to communicate effectively (both orally and

in writing) with students, parents, and teachers

·Bilingual Preferred

· Ability to maintain confidentiality

Duties and Responsibilities:

1.Receive and accurately balance the student fees and student body accounts.

2.Maintain and record details of student body financial transactions in appropriate journals and

ledgers; co-sign all requisitions, accounts payable, accounts receivable; process and pay

all bills charged against student body accounts; balance monthly bank statement; prepare

reports of monthly activity for each account.

3.Prepare 6 months financial reports.

4.Maintain cash drawer, counts, balances, and receipts for all monies on a daily basis.

5.Reconcile accounts payable checks with bank statements and make daily/weekly deposits

to local bank.

6.Maintain account for activity money boxes, write receipts for all cash received, distribute and

collect all student body purchase orders.

7.Maintain accurate records for each student as to fees owed; bills not paid.

8.Prepare records for audit and attend any necessary meetings.

9.Maintain a high level of ethical behavior and confidentiality when dealing with student

information.

10. Perform financial accounting for the student store, if applicable.

11.Assist teachers with placing their school supply orders.

12.Process purchase requisitions for teacher and office supplies.

13.Assist office staff in answering telephone calls, greeting visitors, answering inquiries from

students, parents, and the general public and refer visitors to appropriate staff members.

14.Assist in daily attendance.

15.Cross-train for the #2 registrar position to effectively perform this duty in the absence of the

Registrar.

Perform other such tasks (which may require knowledge of other job descriptions)

as may seem appropriate to the Board or Administration.

16.Assigns and assists substitute teachers in their building.

17.Assist building principal and other administrators as necessary.

18.Translate when necessary, if applicable.

19. Any and all duties assigned.

Benefits:

Full Time employment 12 Months, Benefits include (medical insurance, life insurance, State retirement, sick days, vacation and Personal Business Days)

SALARY:According to current clerical salary schedule

START DATE:

Upon Board Approval

Deadline:Open until filled

Please submit a formal letter of interest and credentials/resume to:

School City of East Chicago

Office of Human Resources

1401 East 144th Street

East Chicago, IN 46312

Human Resources