Fiscal​/Administrative Assistant

Location:

East Granby, CT
• Salary: $65,979.00 - $83,953.00 per year
•

Employment Type:

Full‑time
• Shift: First‑shift, Monday‑Friday 7:00 am‑3:30 pm
• Position Opened: 12/19/2025
• Close Date: 01/05/2026

State of Connecticut Military Department (CTMD) is accepting applications for a Fiscal/Administrative Assistant in the Facilities Management Office at East Granby (Bradley) location. This recruitment may fill future Fiscal/Administrative Assistant vacancies.

• State Employee Benefits Overview
• Professional growth and development opportunities
• Healthy work/life balance for all employees
• Dedicated employee parking

• First‑shift
• 40 hours per week
• Monday through Friday, 7:00 am‑3:30 pm

The CTMD is a dual‑status agency with federal and state missions. Primary public responsibilities include:

• Support the CT National Guard, enabling ready units for Federal or State requirements.
• Train, resource, and coordinate state emergency response assets.
• Plan for and protect citizens and property during war, terrorism, invasion, rebellion, riot or disaster.

Please visit the official State of Connecticut Online Employment Center and use the ‘Apply’ button. Completion of a Supplemental Questionnaire and application is required. For assistance, see the Applicant Tips on

How to Apply

page.

• Meet Minimum Qualifications (see section below) and you must be a current State of CT employee of the CT Military Department for at least six months full‑time service.
• List earned credits and degrees accurately; foreign institution credits require U.S. accreditation documentation.
• Resumes are not accepted during the initial application; additional documents may be requested later.
• Specify desired shifts/locations on your application.
• Submit all materials before the posted close date. Late submissions are rarely accepted.
• Salary calculations are not comparable across branches of state government.

• Complete any required Referral Questions by the expiration date.
• Prepare for an interview by reviewing the Interview Preparation Guide.
• Stay connected by checking your Job Aps Personal Status Board and email for updates.
• Note that this position may be filled following contractual language, reemployment, SEBAC, transfer, promotion, and merit rules.

• Perform paraprofessional level work in fiscal and administrative activities.
• Maintain, balance, and reconcile an interrelated group of accounts.
• Manage accounts receivable/payable processes, including complex procedures.
• Prepare simple and assist in complex financial statements.
• Calculate rates using complex arithmetical formulas.
• Gather and consolidate payroll and expenditure data for budget preparation.
• Ensure expenditures plus encumbrances stay within appropriation limits.
• Review routine expenditures for compliance with itemized budgets.
• Use EDP systems for financial records and reports.
• Perform purchasing functions: purchase orders, requisitions, authorizing routine orders, and preparing RFPs.
• Prepare renewal or new contracts based on awards.
• Ensure routine payments comply with contract provisions.
• Perform related duties as required.

• Knowledge of bookkeeping, financial record keeping, and basic governmental accounting principles.
• Basic procedures of budget preparation and control.
• Payroll, purchasing procedures, and contract preparation.
• Interpersonal, oral, and written communication skills.
• Arithmetic computation ability.
• Ability to audit financial documents.
• Understand and apply statutes and regulations.
• Use of EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

• College training may substitute for the General Experience on the basis of fifteen (15) semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may…