Sr. Administrative Assistant

Sr. Administrative Assistant

East Hanover, NJ 07936

6 Months

Hybrid (3 days onsite)

Individuals who have previously held admin roles with NVS and have experience with NVS systems are highly preferred.

• The Sr. Administrative Assistant provides high level administrative support the S&G Therapeutic Area Steering Heads.
• The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner.
• He/she must also possess excellent communication and organizational skills, PC proficiency, a high attention to detail and quality, as well as strong initiative and execution capabilities.
• Ability to manage multiple assignments with competing priorities in a fast-paced environment.
• Must be a team player and willing to help other administrative staff and provide coverage when needed.

• Schedule appointments/manage calendars.
• Make both domestic and global travel arrangements.
• Process complex expense reports.
• Coordinate internal/external meetings, videos and conference calls.
• Handle confidential information and communication with all levels of management in a professional manner.
• Follow-up on projects assigned to various managers to ascertain status and to assure timely completion.
• Participate in various projects as required.

• College or secretarial school certificate preferred.
• High School degree required.
• Languages:
  
  Fluent English (Oral and written)
• Minimum 5-7 years related secretarial/administrative experience, preferably in a pharmaceutical environment.
• Excellent administrative skills including thorough knowledge of standard office procedures and protocols.
• Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up.
• Must be proactive, efficient, customer focused and able to work under pressure with tight timelines.
• Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues.
• Must be proficient in all secretarial skills, i.e., office procedures, departmental organization and reporting structures, Microsoft Word, Excel. PowerPoint and Lotus Notes, Internet Explorer, Ariba, Concur, etc.
• Must display team-oriented approach;
  Excellent interpersonal and written/oral communication skills required.
• Stakeholder Engagement
• Project Excellence
• Proficiency with Microsoft Office Applications (Outlook, Teams, PowerPoint, Excel)
• Planning & Project Management
• Microsoft Office Suite
• Ability to learn and manage systems such as Concur, SAP, and other job relevant software

• Administrative Support
• Cross unit Collaboration
• Values and Behaviors
• Innovation by experimenting and delivering solutions
• Quality by taking pride in doing ordinary things extraordinarily well
• Collaboration by championing high performing teams with diversity and inclusion
• Performance by prioritizing and making things happen with urgency
• Courage by speaking up, giving and receiving feedback
• Integrity by advocating and applying high ethical standards every day