Office Assistant

Russell and Dawson Inc., a mid‑sized architectural and engineering firm located in East Hartford, CT, is looking for an Office Assistant to join their growing team.

• Receive visitors
• Act as the first point of contact for clients
• Answer the telephone (multiple lines) and transfer calls, file documents physically and electronically etc.
• Assist in onboarding new hires
• Oversee the cleanliness and organization of the office, coordinating with the cleaning crew
• Project/employee/client coordination
• Answer client inquiries promptly with a polite attitude
• Typing memos, emails, letters, transmittals and reports; scanning and emailing when appropriate
• Maintain office supplies inventory and place orders
• Respond to questions and requests for information
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Protect confidential information
• Sort and distribute mail

• Graduate degree from an accredited university (or equivalent)
• Freshers or experience up to 2 years
• Excellent verbal and written communication skills, problem‑solving skills, and attention to detail
• Ability to analyze and revise operating practices to improve efficiency
• Ability to prioritize and multi‑task
• Detail‑oriented and comfortable working in a fast‑paced office environment
• Superior organization skills and dedication to completing projects in a timely manner
• Good understanding of business
• Expertise in Microsoft Office Suite
• Pay range – $17/hr to $20/hr based on qualifications
• Salary negotiable based on qualifications
• Seven paid holidays, full‑time employees eligible for paid personal days, sick time, vacation after 90‑day introductory period
• Medical insurance, 401(k), more per published policy

We are an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state, or local laws.

Entry level

Full‑time

Administrative

Architecture and Planning