Executive Assistant

Executive Assistant

Organization: The National Association of College & University Food Services

Location: East Lansing, MI

Pay Range: $70,000 - $85,000

The executive assistant provides secretarial and administrative support to the president / CEO and maintains a position of high visibility to board members and key volunteers. The position performs a variety of complex and routine activities that may require access to highly confidential information. The executive assistant provides high‑level organizational management support for the association and operation of the building.

• Set appointments / schedule meetings and manage president / CEO calendar
• Manage / screen president / CEO phone calls, may be required to back up others on general telephone coverage
• Escorts president / CEO visitors
• Make / manage travel arrangements for president / CEO
• Type / create reports, letters, memos, minutes, and other documents for president / CEO
• Manage president / CEO expense reports
• Conduct research and prepare documents to prepare president / CEO for meetings
• Completes non‑routine complex projects and assignments which may include creating spreadsheets or other confidential documents
• Independently identifies and initiates process improvement areas with limited direction
• Responds in executive’s absence to refer requests for action or information to the appropriate staff member if needed, and decides if executive should be notified of important or emergency matters

• Manage computer, IT and telecom issues in coordination with outsourced IT firm(s)
• Manage office supply inventory
• Oversee physical plant (building) and manage contracts with building maintenance vendors
• Develop budgets for general office administration related functions
• Perform various office management duties
• Manage select confidential human resource responsibilities and records
• Manage and retains association contract files
• Oversees document retention policy and policy execution
• Independently identifies and initiates process improvement areas with limited direction

• Prepare Board meeting briefing books
• Schedule, plan and execute Board meetings / meeting logistics
• Schedule select committee meetings, including nominating committee
• Prepare documents for select committee meetings, including nominating committee
• Provide overall support for board nomination / officer process
• Build and maintain relationships Board members and key volunteers
• Develop budgets for governance related functions
• Coordinate Board travel and Board member expenses for Board meetings

Other duties as assigned by president / CEO.

Not Applicable

Full‑time

Administrative, General Business, and Project Management

Industries:
Food and Beverage Services, Executive Offices, and Non‑profit Organizations