Finance Administrative Coordinator

• Maintain and monitor check stock for seven companies under HLNA area of responsibility
  - Frequency:
  Weekly
  - Impact:
  High
• Process ACH (Automated Clearing House) payments and remittances for seven companies under HLNA area of responsibility
  - Frequency:
  Weekly
  - Impact:
  High
• Process Manual payments and remittances for seven companies under HLNA area of responsibility
  - Frequency:
  As needed
  - Impact:
  High
• Process SUA (Single Use Account) payments (credit card payments) for seven companies under HLNA area of responsibility
  - Frequency:
  Weekly
  - Impact:
  High
• Ensure payments are updated to Tungsten for payment information retention
  - Frequency:
  Daily
  - Impact:
  High
• Validate email invoices from vendors for seven companies under the Honda Logistics North America (abbreviated HLNA) area of responsibility
  - Frequency:
  Daily
  - Impact:
  High
• Scan and validate invoices that arrive locally for seven companies.
  
  - Frequency:
  Daily
  - Impact:
  High
• Ensure accuracy of validated invoices prior to sending out for approval
  - Frequency:
  Daily
  - Impact:
  High
• High level of detail orientation in processing invoices for multiple companies as well as multiple rules established for each company
  - Frequency:
  Daily
  - Impact:
  High
• Assist AP Supervisor with close of AP for the month including necessary reports
  - Frequency:
  Monthly
  - Impact:
  High
• Assist AP Supervisor with annual IRS Form 1099 completion for appropriate vendors (with subsequent submittal to IRS) - Frequency:
  Annually
  - Impact:
  High
• Assist AP Supervisor to review and resolve all vendor issues that stem from statements, communication, letters, emails, phone calls
  - Frequency:
  As needed
  - Impact:
  High
• Assist AP Supervisor with providing requested data during audit(s) as requested
  - Frequency:
  As needed
  - Impact:
  High
• Any other duties as deemed necessary by Management related to Accounts Payable
  - Frequency:
  As needed
  - Impact:
  High

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

• Two plus years of Accounts Payable experience.
• Understanding of payments, accounting, and budgeting

• English is required

• Outstanding verbal and written communication skills
• Attention to detail.
• Demonstrated problem-solving skills.