Debtors Clerk

We are seeking a detail-oriented Debtors Clerk to manage multiple ledgers, build strong client relationships, and support the financial success of three entities.

• Matric certificate
• Previous debtors/accounts receivable experience, preferably in a multi-entity environment
• Motor industry experience - highly advantageous
• A strong working knowledge of debtors, reconciliations and credit control procedures
• Proficient in the use of Microsoft Office; specifically Excel and accounting/ dealer management systems
• Ability to manage and reconcile debtors accounts three separate entities, ensuring accuracy
• Strong numerical, reconciliation and administrative skills
• Good written and verbal communication skills, with a strong command of the English language
• High level of accuracy and attention to detail
• Ability to prioritise workload and meet month-end deadlines

The successful candidate would be required, but not limited to;

• Manage the full debtors / accounts receivable function for three different entities, ensuring each entity is processed, reconciled and reported on separately and accurately
• Open and maintain debtor accounts in accordance with company procedures
• Process and allocate customer receipts, EFT payments, deposits and other debtor transactions to the correct customer account and entity
• Investigate unidentified, incorrectly allocated or duplicated receipts and resolve discrepancies timeously
• Reconcile debtor control accounts, customer accounts and supporting schedules for all three entities
• Prepare and distribute customer statements within the required time frames
• Monitor debtor ageing reports and follow up outstanding and overdue accounts promptly
• Maintain accurate records of collection follow-ups, payment arrangements and unresolved queries
• Escalate long-outstanding, disputed or high-risk accounts to management where required
• Process authorised debtor journals, credit notes and adjustments with correct supporting documentation
• Liaise with relevant departments and branches to resolve invoice, payment and customer account queries
• Ensure transactions are recorded against the correct entity and maintain clear separation of records and supporting documentation between the three entities
• Perform month-end debtors reconciliations and ensure debtor ledgers balance to the relevant general ledger / control accounts
• Prepare debtor ageing, outstanding account and collection reports for management as required
• Assist with month-end close processes and provide supporting schedules within required deadlines
• Provide supporting documentation for internal and external audit queries relating to debtors
• Adhere to company credit control procedures, financial controls and delegated authority requirements
• Maintain confidentiality of customer and company financial information