Administrative Assistant, Nursing Programs

Job Details

Job Location: East Longmeadow, MA 01028

Position Type: Full Time

Salary Range: $21.00 - $23.66 Hourly

The Administrative Assistant for the Nursing Education Unit provides comprehensive administrative and operational support to the Chief Nurse Administrator, Track Coordinators, and nursing faculty across all nursing programs. This role is essential to ensuring the unit’s compliance with the Massachusetts Board of Registration in Nursing (MABORN), American Association of Colleges of Nursing (AACN), Accreditation Commission for Education in Nursing (ACEN), Commission on Collegiate Nursing Education (CCNE), and other applicable professional and accreditation standards.

The Administrative Assistant supports the mission, goals, and expected outcomes of the Nursing Education Unit and Bay Path University by delivering high-quality, student-centered service in alignment with University policies, practices, and timelines. This position serves as a key point of contact for students, faculty, staff, and external partners and contributes to a welcoming and professional environment.

• Serve as the first point of contact for the Nursing Education Unit, providing front-line customer service to students, prospective students, faculty, staff, and visitors; respond to inquiries and provide tours as requested.
• Assist with nursing program admissions processes as outlined by the Chief Nurse Administrator, including responding to applicant inquiries and processing required documentation.
• Provide administrative support related to purchasing, accounts payable, department personnel, facilities, technology, and specialized program needs, as directed.
• Prepare, type, edit, and format correspondence, reports, promotional materials, newsletters, manuals, forms, and other department materials; incorporate appropriate design and graphic elements as needed.
• Create and maintain basic web content and assist with updates in collaboration with the University webmaster, ensuring accuracy and alignment with University standards.
• Order textbooks, instructional resources, and supplies for faculty and Track Coordinators as approved by the Chief Nurse Administrator; stock and maintain the nursing laboratory.
• Coordinate mailings and distribute materials for the Nursing Education Unit.
• Plan and schedule meetings, events, and appointments for the unit; maintain and update departmental calendars daily.
• Perform filing and maintain organized electronic and physical records in accordance with University guidelines.
• Use word processing and spreadsheet tools to support reports and presentations, including basic data compilation and statistical calculations as directed.
• Assist faculty in securing course materials and resources from vendors (e.g., textbooks and instructional supplies).
• Research, gather, compile, and maintain information and data to support departmental needs, web content, and library resources, as approved by the Chief Nurse Administrator.
• Support the upkeep of offices and the nursing laboratory, including light environmental or housekeeping assistance as needed to maintain a professional learning environment.
• Perform duties that support nursing programs and departmental operations in alignment with University policies and procedures.
• Attend trainings as required.
• Perform any other duties or tasks as assigned by the University.

• If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense.
  
  You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations.

This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as…