Coordinator & Assistant to Dean, School of Health & Natural Science

# Coordinator & Assistant to the Dean, School of Health & Natural Science East Longmeadow, MA 01028## Overview Salary Range $23.00 - $27.68 Hourly Position Type Full-Time Hourly## Description Position Summary The Administrative Assistant and Coordinator to the Dean provides administrative, operational, and project coordination support to the Dean of the School of Health and Natural Sciences (SHNS). The Coordinator serves as a key point of contact for faculty, staff, students, University offices, and external partners, and supports the effective day-to-day operations of the Dean’s Office and the Philip H.

Ryan Health Center. This is a full-time, on-site position with regular hours of Monday through Friday, 8:30 a.m. to 5:00 p.m. The position requires an on-campus presence, with occasional evening and weekend hours as needed to support School and University activities. The position requires strong organizational, communication, and problem-solving skills; the ability to manage multiple priorities and deadlines; and discretion in handling confidential information.

Under the direction of the Dean, the Coordinator also supports School-wide projects and strategic initiatives by coordinating activities, maintaining timelines, tracking deliverables, and facilitating follow-up.

Essential Job Functions:

* Provides superior customer service within all levels of the organization, SHNS, and the Philip H Ryan Health Center.
* Support the Dean as the project manager in SHNS as needed.
* Maintain and track the School’s work plan, including key initiatives, responsibilities, deadlines, and deliverables, and provide regular updates to the Dean.
* Responsible for researching information needed for School and University reports, analyzing and synthesizing information gathered.
* Must be able to work collaboratively across sites with other staff on a daily basis.
* Handles confidential information and uses the highest discretion regarding sensitive matters.### Administrative and Operational Support
* Manage the Dean’s calendar, meetings, appointments, interviews, and School-related activities (i.e., department budgets, contracts, position postings, PCO process, and Workload forms).
* Coordinate SHNS and departmental meetings, including scheduling, agendas, materials, meeting notes, and follow-up.
* Prepare correspondence, reports, presentations, summaries, and other materials for the Dean.
* Collaborate with the  Assistant Dean and school program leaders as necessary or as directed by the SHNS Dean
* Respond to and appropriately direct inquiries from students, faculty, staff, prospective students, University offices, and external partners.
* Assist with School events, recruitment activities, faculty and staff searches, onboarding, and new-hire documentation.
* Maintain accurate School and Dean’s Office records, files, calendars, and communication platforms.
* Coordinate operational needs, supplies, equipment, facilities, and related activities for the Dean’s Office and Ryan Health Science Center, as assigned.
* Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the Ryan Health Science Center, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
* Work with Business Assistants and student work study positions covering the Ryan Center's operations.
* Handle confidential and sensitive information with discretion and professionalism.### Project Management and School Initiatives
* Support the Dean in planning and coordinating School-wide projects, Ryan Center events, strategic priorities, program development, partnerships, recruitment initiatives, and special projects.
* Develop and maintain project plans, timelines, work plans, and…