Outreach Program Assistant- Part time

General Information & Responsibilities

The Outreach Program Assistant provides afternoon, evening, and occasional Saturday front‑line support for the PaCE and Adult Education Departments by answering questions, assisting Adult Ed students with paperwork, accepting PaCE registrations, collecting payments for PaCE when applicable, making appropriate referrals, and providing support to instructors. This position monitors evening activities to support a secure and orderly learning environment.

• Provides customer service by serving as receptionist – greeting Outreach Center visitors and students, answering questions, assessing student needs, making appropriate referrals, and providing directions.
• Answers a multi‑line telephone system and directs calls to the proper person/department or takes messages when needed.
• Assists students with completing Adult Education enrollment paperwork and administers standardized assessment tests.
• Accepts PaCE registrations (in‑person and by phone) and secures payment.
• Provides support to evening instructors; assists with basic technical issues if ITS Help Desk is not available.
• Contacts students about class status/changes to upcoming or current PaCE classes.
• Contacts students who have completed PaCE career classes and records responses.
• Tracks PaCE post‑class evaluation responses and information on PaCE registration forms.
• Orders/distributes office supplies for PaCE and resolves vendor issues.
• Mails PaCE schedules and flyers to BHC locations, libraries, and organizations. Notifies past and current PaCE students of upcoming classes and job opportunities through email.
• Performs College for Kids and Comm University duties including answering questions regarding the programs and entering student evaluation responses.
• Maintains confidential student files and records.

• Maintains daily sheets to record changes as well as class status and assures that information is communicated to potential students.
• Represents PaCE and Adult Education at community/college information events.
• Performs general clerical duties such as filing, eliminating data from PaCE registration forms, completing standard office forms, and distributing mail.
• Serves as backup for entering Adult Education data into student information systems (Banner and DAISI) for student registration, testing, attendance, and progress.
• Performs other job‑related duties as assigned.

• Demonstrates BHC core values.
• Maintains accuracy and timeliness of work.
• Communicates professionally and in a pleasant manner with others.
• Maintains confidentiality of records and information.

• Works directly and cooperatively with the Director of Professional and Continuing Education, Director of Adult Education, Associate Dean of Adult and Continuing Education, and all PaCE and Adult Education staff and faculty.
• Works cooperatively with all Black Hawk College faculty and staff.
• Works cooperatively with various vendors/suppliers.
• Works cooperatively with students, customers, and the general public.

• High school diploma or equivalent required;
  Associate’s degree preferred.
• Minimum of one year of office‑setting clerical work required.
• Minimum of two years of customer service experience required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Ability to work cooperatively with diverse populations required.