Unit Clerk

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The unit secretary as a department receptionist prepares minutes, enters daily charges, organizes chart room and communications/disseminates information to appropriate personnel. The secretary is also responsible for pulling and filing records for all clinicians and physicians. She also covers all departmental reception areas, makes copies, and completes administrative tasks.

• Act as a receptionist and provide information as necessary utilizing proper telephone etiquette
• Communicate all pertinent information to appropriate personnel
• Transcribe physician’s orders including initials and signature
• Maintain patient medical record from admission through discharge and assist with procurement or disposition of medical record
• Maintain patient admission and discharge log
• Practice Universal Standard Precautions
• Demonstrate knowledge of and practice department safety procedures, including safe handling of equipment and hazardous substances
• Assist with the orientation of new personnel
• Collect faxed reports and give them to RN or Case Manager as appropriate
• Assist with collection and collation of department statistics
• Communicate to charge nurse/primary nurse when leaving floor
• Understand role during emergency codes
• Perform other duties as assigned in a positive manner that promotes teamwork and the best interest of the organization.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

High School Diploma or equivalent

1 year of experience in psychiatry or substance abuse preferred

Non-exempt full-time regular business hours – 37.5 work week and must be willing to work holidays, weekends and provide additional coverage as needed

Exposed to unpleasant odors, and communicable diseases. Encounters stress, crisis, emergencies. Interacts with family, visitors, health team members and other hospital and referral agency. The noise level in the work environment is usually quiet to moderate.