Facilities Logistics Specialist

Take advantage of our new sign‑on bonus! Center for Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives. When you apply and get hired, you are eligible for a $500 sign‑on bonus.

East Orange, NJ

Full Time

$25 to $28 per hour

• Ensures safe, healthy facilities that meet all local, state and federal regulations, and meet all ADA, OSHA and Head Start Performance Standards
• Responsible for understanding the interface DCA, DCF, COA, OOL and local/state regulations.
• Oversees CFS Maintenance Work Order requests and response measures.
• Trains and orients new field technicians to their sites and job responsibilities.
• Ensures that safety best practices are employed and followed by field staff.
• Ensures the proper maintenance and inventory of OPS Department equipment.
• Completes minor facility repairs in‑house as practical and/or indicated.
• Directs multi‑staff agency projects concerning new start‑up, special requests and deferred maintenance as directed by Facilities Director or Sr. VP of Operations.
• Coordinates Vendors and Contractors acting as a liaison for the Facilities Director to ensure performance and contractual expectations are met.
• Conducts regular routine facility inspections and audits to ensure issues are identified early and remediated expediently. Maintains such documentation in orderly fashion.
• Oversees and executes the logistics processes of the organization in providing support to departments and programs as necessary.
• Coordinates the movement of agency equipment and resource redistribution across sites.
• Assists with the opening and closing of sites.
• Schedules meetings with program staff to discuss plans, address areas of potential problems and program functioning.
• Provides leadership to staff, and promotes a sense of agency with co‑workers and staff, and communicates in ways that support agency mission and values.
• Reviews progress in professional development and growth objectives periodically with supervisor.
• Conducts self as a role model in interactions with staff, colleagues and funding sources in accordance with Center For Family Services' Code of Ethics.
• Develops and promotes relationships with other social service agencies and represents the program and agency in the community.
• Oversees the day to day facility operations work order response across the agency.
• Is knowledgeable of the security and system codes and equipment for all CFS sites.
• Assists in the coordination of contracted facility vendors e.g., Janitorial, Fire Safety, Premise Security, Landscaping, Snow Removal etc.
• Interacts with Site Supervisors to ensure that all OOL, Building Fire Codes, and CFS building protocols are being satisfactorily followed.
• Ensures that all municipal certifications and relative licenses are up to date, posted appropriately and filed in a meaningful and organized fashion for quick reference.
• Trains staff on life safety issues and work order processes for efficient resolution of issues.
• Assists in developing program policies and procedures related to optimum operations. Cost estimates materials, services, and special projects as needed.
• Assists in the response as necessary to after‑hours emergencies and /or security events.

• High School Diploma or Equivalent
• 4+ years experience working in building trades and/or maintenance

• Maintains First Aid and CPR certifications, as required by funder and licensing agent for specific programs pertinent to this position
• Must have and maintain a valid Driver's License in the state of his/her residence if job is classified as Occasional or Essential driving
• Must have and maintain automobile insurance if driving a personal vehicle

• Ability to monitor and manage CFS Operations Work Order System and all relevant facilities documentation.
• Ability to work in an organized, efficient manner with a high level of accuracy, attention to detail, and follow‑through.
• Must be able to write reports and business correspondence.
• Ability to exercise judgment and discretion in the prioritizing of workload of field staff.
• Abi…