Chief of Staff

This is skilled administrative and clerical work responsible for providing administrative support to the Mayor’s Office. Work involves handling public contacts, maintaining a variety of complex records, and answering phone calls and maintaining meeting schedules for the Mayor’s Office. Work is performed under the supervision of the Mayor.

• Provides administrative support to the Mayor; performs a variety of clerical and administrative functions for the department
• Greets and directs visitors to the appropriate City Department
• Receives, opens, date stamps mail for the department director and routes mail to appropriate department personnel; distributes departmental mail
• Schedules business, political, community, and interdepartmental meetings
• Operates a computer to produce confidential reports, correspondence, and other documents from rough draft, written copy, oral instructions, and/or dictating machine; takes notes and minutes of meetings
• Files and retrieves materials and data from the department’s computerized and manual filing systems; maintains the department's filing system
• Attends City meetings and functions as required by the Mayor’s Office
• Completes special projects as assigned
• Performs other related duties as assigned

Associate’s Degree in a related field requisite to this job supplemented with five (5) years of progressively responsible administrative work experience. Bachelor’s Degree and work experience in the public sector preferred.

• Knowledge of modern office practices, methods, equipment, and standard clerical procedures
• Knowledge of or ability to learn the department's rules, regulations, policies, and procedures
• Knowledge of all municipal functions, contacts, and activities of various departments;

• Skill in operating a computer
• Skill in oral and written communications

• Ability to learn, understand and apply the concepts, practices and procedures of the department
• Ability to pay close attention to details
• Ability to handle several projects simultaneously
• Ability to understand and follow quickly and accurately oral and written instructions
• Ability to prepare clear and concise reports and maintain accurate records
• Ability to maintain alphabetical and chronological files
• Ability to work independently without specific instructions
• Ability to establish and maintain effective working relationships with city employees and the general public

Work is performed under the direct supervision of the Mayor.

Guidelines include City and departmental policies and procedures and applicable ordinances.

The work consists of a variety of administrative and clerical duties.

The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties.

Contacts are typically with the Mayor’s Office, co-workers, vendors, other City employees and the general public.

Contacts are typically to give and exchange information and to provide services.

The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.

The work is typically performed in an office.

There are no supervisory responsibilities.