Real Estate & Customer Experience Coordinator & Administrative Assistant

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Real Estate & Customer Experience Coordinator & Administrative Assistant

Company:
Prologis

Title:

Real Estate & Customer Experience Coordinator & Administrative Assistant

Location:

East Rutherford, NJ

The Real Estate & Customer Experience Coordinator & Administrative Assistant supports the Customer Experience Team and Market Leader for the New Jersey and New York markets, covering approximately 56 million square feet of industrial properties. The role combines property operations, customer service, office management, and administrative support to help Real Estate & Customer Experience Managers, Maintenance, and market leadership stay organized and responsive.

This position coordinates customer and vendor communications, property records, payments, meetings, events, travel, and office operations while partnering with Leasing, Construction, Customer Accounts, Essentials, Solar, Energy, and other internal teams. The role is well suited for someone who can manage competing priorities, welcome customers and visitors professionally, handle sensitive information with discretion, and provide consistent follow-through in a fast-paced environment.

• Support the Market Leader, Real Estate & Customer Experience Managers, and Maintenance Technician with scheduling, communications, meeting coordination, travel arrangements, presentations, expense reports, and other administrative needs.
• Coordinate customer repair requests, monitor service tickets, communicate with vendors and the Maintenance Technician, and provide status updates to support timely issue resolution.
• Process and code invoices, customer and vendor payments, and expense reports; partner with Customer Accounts on collections and maintain required Accounts Receivable reporting.
• Prepare, distribute, and maintain customer and property documentation, including contact lists, annual payment schedules, reconciliations, work notifications, vendor contracts, utility records, lockbox information, fire alarm codes, and customer contact data.
• Serve as office manager by greeting customers and visitors, managing incoming calls, coordinating office supplies and coverage, arranging IT support for office equipment, and coordinating office repair needs.
• Coordinate department meetings, broker events, customer-facing events, and other special activities that support the market and customer experience.
• Maintain property and office records in accordance with company policies, procedures, legal requirements, codes, regulations, and governmental directives, and support new projects and special assignments across Property Management, Development, Marketing, and related teams.

• 3+ years of experience in an administrative, customer service, real estate, or related role.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to organize multiple priorities, meet deadlines, and follow through on assignments with accuracy.
• Clear written and verbal communication skills.
• Ability to build effective working relationships with internal teams, customers, vendors, and external partners.
• Ability to handle sensitive and confidential information…